Executive Assistant

Responsibilities

• Maximize Executive's efficiency and priorities including booking appointments, managing executive's to-do, and maintaining frequently changing calendar through Outlook; ensuring the Executive’s Day is organized and productive.
• Coordinate all aspects of executive-level appointments, meetings, receptions, and conference calls, including the booking of rooms, ordering of food, disseminating materials for high-level meetings, working with other administrative staff, etc.
• Book and / or coordinate travel arrangements including both domestic and international travel (air, ground, hotels, dining, tours, etc.) with travel management System Concur (SAP).
• Prepare executives for meetings by clarifying the purpose of each meeting, preparing the agenda, pulling background materials, and preparing briefing documents. Following meetings, help coordinate additional administrative support whenever necessary, conduct follow-up tasks or activities, and ensure timely completion of commitments made.
• Create and / or assist with the creation and modification of presentation materials, spreadsheets, and other various documents using PowerPoint or other software programs (partly internal companies’ software).
• Serve as gatekeeper of the Executive’s time, schedules, and information while maintaining a courteous manner.
• Prepare, reconcile, and track expense reports (Concur travel management system).
• Partner with the Executive team and other Executive Assistants to create a seamless support environment.
• Office Management for the German subsidiary with 120 employees in close coordination with the Managing Director.

Stellenbeschreibung

Fluke Reliability sucht einen außergewöhnlichen, eigenmotivierten und vielseitigen Assistenten

Verantwortlichkeiten :

Qualifications

Qualifikationen