Corporate Services Assistant

Vacancy : Luxembourg Corporate Services Assistant

Department :  Fiduciary, Legal & Risk

Location :  Luxembourg

Company :  Fundstructuring.com S.A.

Job Description

Fundstructuring.com S.A. is looking for a Luxembourg Corporate Services Assistant to join its Fiduciary, Legal & Risk Department.

You will support corporate, legal, and administrative activities, with a strong focus on official registrations, notarial documentation, and coordination with internal and external stakeholders.

This role requires excellent organizational skills, strong attention to detail, and frequent communication with notaries, public authorities, and internal departments such as Legal, Compliance, and Administration.

Key Responsibilities

• Handling registrations and filings with Luxembourg official and governmental registers (e.g. RCS, RBE, other authorities)
• Preparing, reviewing, and coordinating notarial documentation (e.g. incorporation documents, amendments, resolutions)
• Liaising with Luxembourg notaries, banks, service providers, and other external suppliers
• Managing Lux Trust-related matters, including Lux Trust card applications, renewals, and access rights
• Filing, archiving, and maintaining corporate and legal documentation in both physical and electronic systems
• Supporting corporate housekeeping for Luxembourg entities (statutory filings, deadlines, corporate records)
• Acting as a key point of contact between Legal, Compliance, Risk, and administrative teams internally
• Assisting with the preparation of corporate documents such as board resolutions, powers of attorney, and shareholder documentation
• Monitoring deadlines and ensuring compliance with Luxembourg regulatory and legal requirements
• Providing general administrative and corporate support to the Fiduciary, Legal & Risk department

Profile & Requirements

What We Offer