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General Secretariat - Operational Assistant (M / F)

SOFITEX TALENT RECRUITMENTMenningen, DE

Vor 5 Tagen

Gehalt

3.700,00 €–4.200,00 € monatlich

Stellenbeschreibung

À propos de nous

Sofitex Talent Recruitment

Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès sur le professionnalisme de ses équipes, sa forte réactivité et sa proximité.

Mission

For one of our clients, a European Institution located in Luxembourg Kirchberg, Sofitex Talent is currently looking for an :

General Secretariat - Operational Assistant (M / F )

Job Description : As (Senior) Operational Assistant you will provide a wide range of secretarial and operational assistance to the head of unit, support the day-to-day work of the unit and closely assist unit’s team members. One of your main tasks will be to support the maintenance of a digital regulatory database, ensuring the effective storage, organization, and accuracy of the information.

Key Accountabilities :

Contribute to the maintenance and regular updates of the digital regulatory database. The database is currently available in a Sharepoint platform. The tasks include the management of access rights, management of the structure of the display of information, input of information, contributing to management and improvement of work processes.
Support the Head of Unit and the team in the relevant processes and procedures to facilitate the well-functioning of the Unit,
Provide operational assistance in the preparation of notes, briefings, presentations and other relevant documents in accordance to the standard for the different types of documents,
Contribute to a good working atmosphere within the unit and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives,
Act as mutual back-up with the other Unit assistant, also coordinating respective absences where necessary,
Ensure good team spirit within the team,
Handle other administrative tasks and replace colleagues in case of absence

Profil

Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration);

At least 3 years professional experience in an operational or administrative support role;

Good knowledge and understanding of the Bank’s activities, organisational structure, processes and procedures;

Good knowledge of standard office tools (Word, Excel, PowerPoint, GED, Notes);

proof-reading and experience in processes requiring attention for detail and accuracy

presentation’s skills would be appreciated

Excellent command of English, both oral and written. A good command of French and additional EU languages would be an advantage.

This is an opportunity for an initial contract of 2 months, with extensions afterwards.

Salary ranges between 3,700€ and 4,200€ gross per month, depending on experience.

Ref : ucin0b900x