Management Assistant

PrimeFlight provides air carriers and airports with a wide range of aircraft, passenger, and security services to ensure the safe and reliable operation of their aircraft and the comfort of their passengers. Our team is focused on quality, safety, and providing a positive customer experience through all services offered. We strive to be a leading provider of aviation services and a strong business partner for our customers.

The PrimeFlight Group has 18,000 employees in over 235 airports across the globe, PrimeFlight and its network of subsidiaries, including Prime Appearance, Garsite, and Skytanking, continue to build and expand, innovating to better serve our clients.

Airbase GSE GmbH / GHS GmbH, a subsidiary of Earthpole Ltd T/A Airbase GSE, is a leading independent provider of specialised equipment services to the aviation industry. With over 30 years of industry experience and two locations just twenty kilometres from Germany's largest airport (FRA), we are committed to delivering reliable, cost-effective and responsive solutions. Our highly skilled team, strong partnerships with OEMs and Part 145 certification (LBA) underpin our reputation for quality, compliance and innovation.

Role Responsibilities:

Supporting management & office organisation

• Coordinating daily administrative processes and office organisation

• Preparing reports and presentations for internal and external meetings

• Managing diaries, travel arrangements and meeting schedules for management and department heads

Insight into the business & development

• Gradual assumption of responsibility through introduction to operational and strategic areas of the company

• Supporting senior management with data collection, KPI tracking, business analysis and project tracking

• Participation in departmental meetings and independent implementation of delegated tasks

Communication & stakeholder management

• Professional and confidential communication with internal teams and external partners

• Independent tracking of tasks and communication to ensure timely implementation

Growth and succession

• Proactive approach and strong desire for professional development

• Participation in relevant training courses and mentoring programmes

What were looking for?

• Technical knowledge, completed mechanical or technical vocational training desirable

• Interest in changing your perspective and viewing operations from a management level

• 1–2 years of professional experience in a professional office environment (including internships or working student positions)

• Experience in supporting executives, coordinating administrative tasks or preparing business documents desirable

• Experience in dealing with data reports, KPIs or simple project tracking is an advantage

• Strong organisational skills and excellent communication and social skills

• Proactive approach to work and willingness to go above and beyond what is expected

• In-depth knowledge of common office tools (MS Office, Teams, SharePoint, etc.) and experience with KPI/data dashboards

• Business fluent in German and English

• Valid Class B driving licence

• Experience in supporting executives or department heads

Why Join Us?

• Flat hierarchies, friendly colleagues and work in an exceptional environment.

• Specialised, thorough training.

• Appropriate and necessary training and education

• The opportunity to grow with the responsibilities and take on higher positions

• Free parking.