Office & Facilities Coordinator

Description

This is a position within Keller Executive Search and not with one of its clients.

Eager to keep a global executive search firm running smoothly while supporting dynamic teams Become our Office Coordinator at Keller Executive Search and excel in a vibrant team-oriented atmosphere. Youll manage office operations coordinate logistics and contribute to seamless recruitment processes. Perfect for those seeking an office coordinator job in a growing talent firm.

Key Responsibilities :

• Oversee daily office operations including supplies vendor management and facility maintenance.
• Coordinate scheduling for team meetings interviews and office events.
• Handle incoming communications routing calls emails and inquiries efficiently.
• Maintain organized records databases and filing systems for operational efficiency.
• Assist with onboarding new hires preparing materials and coordinating training.
• Support administrative tasks like expense tracking and report compilation.
• Facilitate virtual and in-person collaborations with global teams and clients.

Requirements

Benefits

Why Join Keller Executive Search :

Global Reach and Impact

Join a top-tier international executive search firm with worldwide reach. Youll gain exposure to U.S. markets global stakeholders and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration

Thrive in a flat results-oriented structure with direct access to decision-makers offering rapid professional development hands-on learning in executive recruitment and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture

Team up with a friendly crew that fosters open communication celebrates diversity and values innovationfree from bureaucracy with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being while making a tangible difference in industries worldwide through ethical high-standard recruitment practices.

Unmatched Professional Growth

Benefit from opportunities to work on diverse high-impact projects including leadership assessments and HR advisory services in a company committed to excellence client success and long-term employee development.

Equal Employment Opportunity and Non-Discrimination Policy

Equal Employment Opportunity Statement

Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions whether with Keller Executive Search or our clients qualified applicants will receive consideration for employment without regard to race skin color religion sex sexual orientation gender identity gender expression nationality age disability genetic information or any other characteristic protected under EU law and the laws of the respective EU member states.

Commitment to Diversity

Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate the cultural diversity across EU member states.

Reasonable Accommodations

Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities in accordance with EU Directive 2000 / 78 / EC and national laws of EU member states. We engage in an interactive process to determine effective reasonable accommodations.

Compensation Information

For client positions compensation information will be provided in accordance with applicable EU and national laws. When required by law salary information will be included in job postings or provided during the recruitment process. We are committed to pay transparency and equal pay for equal work in line with EU Directive 2006 / 54 / EC and national laws on pay equity.

Compliance with Laws

Both Keller Executive Search and our clients comply with EU laws directives and regulations as well as national laws of EU member states governing non-discrimination in employment. This policy applies to all employment terms and conditions including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

Workplace Harassment

Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on any protected characteristic under EU law and the laws of EU member states. This includes but is not limited to harassment based on race ethnic origin religion sex sexual orientation gender identity or expression nationality age disability or genetic information.

Data Protection and Privacy

We process personal data in compliance with the General Data Protection Regulation (GDPR) and applicable national data protection laws. For more information about how we collect and process personal data for recruitment and employment purposes please review our Privacy Policy at .

Pay Equity

Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable EU and national laws.

Working Time and Leave

We comply with EU Directive 2003 / 88 / EC concerning certain aspects of the organization of working time as well as national laws of EU member states regarding working hours rest periods and leave entitlements.

Health and Safety

We are committed to providing a safe and healthy work environment in accordance with EU Framework Directive 89 / 391 / EEC on Safety and Health at Work and relevant national laws of EU member states.

Works Councils and Employee Representation

We respect the rights of employees to form and join works councils and other forms of employee representation in accordance with EU Directive 2009 / 38 / EC and national laws of EU member states.

Country-Specific Declarations

While this policy provides a general framework applicable across the EU its important to note that specific employment laws can vary significantly between EU member states. To ensure full compliance with local regulations we make the following provisions :

Genetic Information

In accordance with EU and national laws both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees except as permitted by law.

Local Laws

Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate within the EU.

Note : This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location within the EU.

Required Experience :

IC

Key Skills

Microsoft Office,Customer Service,Organizational skills,Microsoft Outlook,Facilities Management,CMMS,OSHA,Maintenance,Filing,Administrative Experience,Property Management,Contracts

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 32500 - 61500