Site Administrator

Overview

We have a requirement for a Site Administrator for large scale Construction Projects in the Frankfurt region.

Who we are

PM Group is an employee owned, international project delivery firm with a team of 3,800+ people. We are focused on growing a sustainable business centered around our people, our clients and trade partners.

We are a leading international engineering, architecture, project and construction management firm with a network of offices in Europe, Asia and the US. We deliver complex, capital projects in the life sciences, mission critical/ICT, advanced manufacturing, energy and food and beverage sectors.

Our Vision is to be a highly valued and creative delivery partner, building a more sustainable world with our clients. To do this our people are key and is where you can play a part.

Responsibilities

Your tasks will be to provide:

• Administrative support to the project teams on the construction site
• Onboarding of new employees, including scheduling and document management
• Administration and issuance of construction site IDs and access cards
• Coordination of appointments, meetings, and internal consultations
• Summary note taking
• Structured documentation in a GMP-regulated environment
• Communication with internal and external stakeholders, international project participants
• Supporting project managers, site managers, and specialist departments in the dynamic day-to-day project environment
• Working with project-specific front sheets and standard pharmaceutical documentation standards
• Ensuring smooth administrative processes in a fast-paced project environment with changing priorities
• Issue Project Documents electronically.
• Office/Site management
• Procuring/organizing office stationary, supplies and safety equipment

Qualifications

Your profile

• Completed commercial/administrative studies or apprenticeship or comparable qualification
• Pharmaceutical or life science industry experience is a +
• Fluent in German and English
• Strong organizational skills, structured approach to work, and ability to work under pressure
• Routine experience in dealing with administrative processes and documentation procedures
• Excellent communication and interpersonal skills – including occasional direct communication within the international project team
• High reliability and enjoyment of a role involving a lot of interface work
• Friendly, positive and flexible attitude to work
• Strong multi-tasking and prioritization skills
• Excellent computer skills (Word/Excel/PowerPoint/Visio)
• Knowledge of SAP would be an advantage

Why PM Group

As an employee-owned company, we are inclusive, committed and driven. Corporate Responsibility and Sustainability are the heart of our new 2025 business strategy.

D&I

Inclusion and Diversity are core to our culture and values. Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents and ideas. Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.

PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process. If you require any assistance in this regard, please let us know.

Your tasks will be to provide:

• Administrative support to the project teams on the construction site
• Onboarding of new employees, including scheduling and document management
• Administration and issuance of construction site IDs and access cards
• Coordination of appointments, meetings, and internal consultations
• Summary note taking
• Structured documentation in a GMP-regulated environment
• Communication with internal and external stakeholders, international project participants
• Supporting project managers, site managers, and specialist departments in the dynamic day-to-day project environment
• Working with project-specific front sheets and standard pharmaceutical documentation standards
• Ensuring smooth administrative processes in a fast-paced project environment with changing priorities
• Issue Project Documents electronically.
• Office/Site management
• Procuring/organizing office stationary, supplies and safety equipment

Your profile

• Completed commercial/administrative studies or apprenticeship or comparable qualification
• Pharmaceutical or life science industry experience is a +
• Fluent in German and English
• Strong organizational skills, structured approach to work, and ability to work under pressure
• Routine experience in dealing with administrative processes and documentation procedures
• Excellent communication and interpersonal skills – including occasional direct communication within the international project team
• High reliability and enjoyment of a role involving a lot of interface work
• Friendly, positive and flexible attitude to work
• Strong multi-tasking and prioritization skills
• Excellent computer skills (Word/Excel/PowerPoint/Visio)
• Knowledge of SAP would be an advantage

Why PM Group

As an employee-owned company, we are inclusive, committed and driven. Corporate Responsibility and Sustainability are the heart of our new 2025 business strategy.

D&I

Inclusion and Diversity are core to our culture and values. Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents and ideas. Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.

PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process. If you require any assistance in this regard, please let us know.