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Administrative Coordinator Professional in part-time 50% - Inklusiver Job 🦼 🦻 🦯

Boehringer IngelheimIngelheim am Rhein, Rheinland-Pfalz, DE

Vor 5 Tagen

Stellenbeschreibung

The Position

Can you see the big picture in an always changing environment?

We are seeking a Global Commercial Quality Administrative Coordinator Professional to join our team. In this role, you will take on a variety of complex and confidential administrative tasks, ensuring the smooth operation of our global organizational unit.

As the assistant of the Head of Global Commercial Quality, you will have the opportunity to work in a global setting, networking with stake holders both within and outside our department and across various sites worldwide. This role demands agility, the ability to prioritize multiple activities, and an independent style of working within a diverse team. If you are someone who loves to show initiative and who loves to thrive in a fast-paced environment with varied responsibilities, then we are very much looking forward to hearing from you.

The role will be based in Germany, Ingelheim.

Tasks & responsibilities

As a pivotal part of our team, you will be entrusted with the organization of meetings, both within our team and on a global scale. This includes all the necessary arrangements such as securing the location, ensuring hotel accommodations, and managing flight bookings among other tasks.
As an assistant to the Head of Global Commercial Quality, you will support day-to-day administrative tasks in a global and intercultural matrix organization. This includes maintaining the mailbox, helping to optimize the Outlook calendar, organizing meetings, and coordinating travel arrangements such as national and international business trips. Additionally, you will handle the travel accounting, ensuring a seamless experience for all involved.
Keeping the team informed is another crucial aspect of your role. You will be the conduit for all important announcements, changes, or news, ensuring everyone is always in the loop.
Moreover, you will handle the procurement of all necessary items for the team, including but not limited to purchase orders.
You will be the first point of contact for all aspects of building up our digital presence. In addition, you will create and coordinate our global communications, posts and you are deeply involved in the coordination of our Global Commercial Quality Townhalls.
You will also be part of the organization and participation in on-site events and global conferences with up to 250 participants and even more.
And not to forget, but also not limited to- you also will be in the lead of the management of documentation storage and working lists.

Requirements

Completed education in Office Management and further training as a Management Assistant or equivalent further education (e.g., Specialist) with several years of professional experience; additional qualification as European Management Assistant desired

Strong skills in PowerPoint to create impactful presentations; good with digitalization and artificial intelligence

Distinct organizational skills paired with an independent and solution-oriented way of working

Ability to work agile, proactively and reliably.

Knowledge and experience in Project Management

Professional communication skills

Fluent communication skills in English, both written and verbal for the effective collaboration in an international environment

Ready to contact us?

If you have any questions about the job posting or process - please contact our HR Direct Team,Tel : +49 (0) 6132 77-3330 or via mail : hr.de@boehringer-ingelheim.com

Recruitment process :

Step 1 : Online application - application deadline is May 1st, 2025

Step 2 : Virtual meeting in the period from mid of April until beginning of May

Step 3 : On-site interviews will take place on May 19th and May 21st

Please submit your application documents in English.

Unser Unternehmen

Bei Boehringer Ingelheim entwickeln wir bahnbrechende Therapien, die das Leben von Mensch und Tier verbessern. Als 1885 gegründetes und seitdem im Familienbesitz befindliches Unternehmen nehmen wir eine langfristige Perspektive ein. Mit 52.000 Mitarbeitenden weltweit setzen wir unsere Ziele um und fördern dabei eine vielfältige, gemeinschaftliche und inklusive Unternehmenskultur. Wir sind überzeugt : Mit talentierten und ambitionierten Mitarbeitenden und ihrer Leidenschaft für Innovationen heben wir die Grenzen des Erreichbaren immer wieder auf.

Warum Boehringer Ingelheim?

Bei uns können Sie wachsen, zusammenarbeiten, innovativ sein und Leben verbessern.

Wir bieten Ihnen herausfordernde Tätigkeiten in einem respektvollen und kollegialen globalen Arbeitsumfeld mit einer Vielzahl von auf Innovation ausgerichteten Denkweisen und Methoden. Darüber hinaus sind für uns Qualifizierung und Entwicklung für alle Mitarbeitenden von zentraler Bedeutung, denn Ihr Wachstum ist unser Wachstum.

Boehringer Ingelheim ist ein globaler Arbeitgeber, der sich für Chancengleichheit einsetzt, und ist stolz auf seine vielfältige und inklusive Kultur. Wir begrüßen die Vielfalt von Perspektiven und streben nach einem inklusiven Umfeld, wovon unsere Mitarbeiter

innen, Patienten

innen und Communitys profitieren.

Sie möchten mehr erfahren? Dann lesen Sie hier weiter https : / / www.boehringer-ingelheim.com