Executive Assistant (m/f/d)

Your mission

As an Executive Assistant (m/f/d) at NVision, you will be an integral part of our Business Services Team, contributing to the overall success of our organization by ensuring efficient operations and seamless support for our senior leadership and, on occasion, the Business Services team.

Your tasks:

• Calendar management: own and manage complex executive calendars, including scheduling internal and external meetings across multiple time zones. Proactively prioritize meetings and resolve scheduling conflicts.
• Coordinate travel arrangements including flights, accommodation, transportation, and itineraries. Ensure travel plans are efficient, cost-conscious, and aligned with business priorities, while handling last-minute changes.
• Handle expenses and reimbursements, ensuring accurate and timely submission.
• Provide administrative and executive support to senior leadership.
• Organize and coordinate team meetings, external visits, and workshops.
• Assist in the coordination and execution of special projects and initiatives.
• Provide administrative support to the Business Services team as needed.

Your profile

• Education in a relevant field. Bachelor's degree in business administration, communications, or a related field preferred.
• Minimum 5 years of experience as an Executive or Personal Assistant.
• Proficiency in using MS Office, or Google Workspace.
• Excellent written and verbal communication abilities in both German and English languages.
• Great attention to detail and accuracy, as well as special attention to meeting deadlines.
• Strong organizational and time-management skills with the ability to prioritize effectively.
• Proactive mindset to work independently, anticipate needs, and solve problems.
• Ability to adapt to changing priorities and manage multiple tasks efficiently.

Why us?

• Attractive compensation package, including a competitive base salary and stock options
• Role in a highly advanced and fast-growing startup company
• Impactful product promoting better understanding and treatment of cancer
• International team, from over 30 different nationalities
• Positive work environment with open communication and a collaborative mindset
• Onsite work at state-of-the-art facilities with home-office opportunities
• Indefinite employment contract
• 30 vacation days
• Flexible working hours
• Annual health budget (Allianz bKV)
• EGYM Wellpass
• Relocation support

contact information

Join us in making a difference! Submit your application to be considered for this opportunity.
Any questions? Please contact:

Daniel Sypli
Sr. Talent Acquisition Manager
mail: careers@nvision-imaging.com

About us

NVision is a quantum biotech startup based in Ulm, Germany, with Tier 1 investors from the USA and Europe. We are just leaving stealth mode, moving from local R&D to global commercialization and expansion.

We are developing a technology that will enable MRI-based imaging of real-time metabolism in the body, with tremendous potential for research and applications in oncology, cardiology, neurology and more. Our company brings together expertise in physics, chemistry, engineering and medicine, and we are collaborating with scientists and clinicians from top medical and research centers such as Memorial Sloan Kettering in New York, MD Anderson in Texas, Technical University of Munich, Cambridge University in the UK and more.

NVision is developing fast, robust and easy-to-use hyperpolarization technology for preclinical and clinical research in our POLARIS product line. Those devices are placed close to an MRI scanner in a research or clinical environment to produce hyperpolarized contrast agents on demand in a fast, fully-automated, multi-step chemical process. Key steps of the process contain fluidic transport across multiple vessels and chemical mixing and separation processes in fully-reuseable or single-use disposable fluid paths. We develop our commercial products jointly with external design and manufacturing partners and the process development as well as the design and manufacturing of prototypes is done entirely in-house.

We offer a dynamic international working environment, with immense room for growth, that encourages personal initiative and open communication.

_