Office & Facilities Coordinator

Location : Garching

Work Arrangement : 5 days / week onsite

Department : BEF / Office & Facilities

Role Purpose

The Office & Facilities Coordinator ensures the efficient operation of the Garching office by managing day-to-day facilities activities, supporting employee lifecycle processes, and providing administrative assistance to internal stakeholders. This role acts as a key point of contact for employees, visitors, and vendors, ensuring a well-organized, safe, and compliant work environment.

Key Responsibilities

1. Office & Facility Management

• Oversee daily office administration, including reception duties, mail handling, and office supplies management.
• Manage visitor reception and registration processes.
• Distribute and track parking lot cards, office access keys, and related documentation.
• Coordinate meeting room catering and onsite service arrangements.
• Monitor general office conditions and coordinate regular maintenance and repair work with external vendors.
• Maintain facility-related processes, records, and documentation.
• Support during internal and external audits in the Facilities area, ensuring accurate documentation and compliance with company guidelines.

2. Employee Lifecycle Support

3. Health & Safety Administration

4. Additional Administrative Support

Requirements