Document Controller Data & Archive

Meet Vermilion

Vermilion Energy Netherlands B.V. (Vermilion) is a Dutch company that started operations in 2004. We are active in small fields gas production. The natural gas we extract is provided to Dutch residential and business customers. Vermilion has grown into a reliable employer in the Netherlands since inception, with in total, more than one hundred people currently working for us. This includes employees and contractors.

Our parent company is Vermilion Energy Inc. This is a publicly traded company in Canada founded in 1994 near the Vermilion Lakes, where our name originated from. Shortly after its founding, Western Europe became an important growth area for Vermilion. In addition to Canada and the Netherlands, Vermilion Energy Inc. currently operates in 8 other countries. Vermilion's core values are the same everywhere in the world : Excellence, Trust, Respect and Responsibility.

The Opportunity

Vermilion Energy has an exciting opportunity within the Business Unit, seeking a Document Controller. Based in our Amsterdam or Harlingen office, this role will be an integral part of the organization. A significant portion of the activities aligns closely with the HSE Manager and Engineering Manager. The position works collaboratively with various departments, including HSE, Engineering, Project Management, IT, external contractors, suppliers, and training (VEN Academy).

In this role, you will ensure the effective administration, control, and integrity of both technical and non-technical documents across the company, in alignment with established policies and procedures. Setting up and maintaining an archive, including a partially paper-based system, is a key component of the role. This is a full-time position (1.0 FTE) with preference; however, 0.8 FTE can be discussed. The successful candidate will join a team that values its people and provides work with purpose.

The successful candidate will join a team that values its people and provides work with purpose.

What you will do

As a Document Controller at Vermilion Energy, you will be responsible for the management, control, and continuous improvement of all technical and non-technical documentation. You will work across multiple systems and platforms, supporting teams, projects, and departments to ensure accurate, organized, and accessible information.

Document Control / HSE MS (VEN Organization Management System - SharePoint)

• Manage, develop, and optimize the HSE MS SharePoint environment, including procedures, specifications, work instructions, and templates.
• Coordinate and expedite approval processes for management system documents.
• Issue and assign new document numbers and maintain the master Document Control index.
• Set up and maintain digital archives (including backups) and ensure document completeness and accuracy.
• Perform quality checks on document content for efficiency, accuracy, and compliance.
• Support departments in creating process documentation and provide guidance on structure, storage, and workflows.
• Monitor system performance, identify areas for improvement, and implement corrective actions.
• Prepare reports and presentations on system performance and improvement initiatives.
• Support audits and quality assessments (QA / QC) and advise on process improvements.
• Coordinate with the VEN Academy to provide updated or new documents for training purposes.
• Participate in HSE and worksite meetings and prepare presentations when needed.

ERP SharePoint (Emergency Response Plan)

Technical Document Management :

What you will bring

What we offer

Why you will love us

Vermilion is committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employee's unique contributions to our company's success. As an equal opportunity employer, we welcome all applications to help us build a diverse workforce which reflects the diversity of the communities in which we live and work.

Outstanding People. Outstanding Opportunities.