Document Controller Data & Archive

Meet Vermilion

Vermilion Energy Netherlands B.V. (Vermilion) is a Dutch company that started operations in 2004. We are active in small fields gas production. The natural gas we extract is provided to Dutch residential and business customers. Vermilion has grown into a reliable employer in the Netherlands since inception, with in total, more than one hundred people currently working for us. This includes employees and contractors.

Our parent company is Vermilion Energy Inc. This is a publicly traded company in Canada founded in 1994 near the Vermilion Lakes, where our name originated from. Shortly after its founding, Western Europe became an important growth area for Vermilion. In addition to Canada and the Netherlands, Vermilion Energy Inc. currently operates in 8 other countries. Vermilion's core values are the same everywhere in the world: Excellence, Trust, Respect and Responsibility.

The Opportunity

Vermilion Energy has an exciting opportunity within the Business Unit, seeking a Document Controller. Based in our Amsterdam or Harlingen office, this role will be an integral part of the organization. A significant portion of the activities aligns closely with the HSE Manager and Engineering Manager. The position works collaboratively with various departments, including HSE, Engineering, Project Management, IT, external contractors, suppliers, and training (VEN Academy).

In this role, you will ensure the effective administration, control, and integrity of both technical and non-technical documents across the company, in alignment with established policies and procedures. Setting up and maintaining an archive, including a partially paper-based system, is a key component of the role. This is a full-time position (1.0 FTE) with preference; however, 0.8 FTE can be discussed. The successful candidate will join a team that values its people and provides work with purpose.

The successful candidate will join a team that values its people and provides work with purpose.

What you will do

As a Document Controller at Vermilion Energy, you will be responsible for the management, control, and continuous improvement of all technical and non-technical documentation. You will work across multiple systems and platforms, supporting teams, projects, and departments to ensure accurate, organized, and accessible information.

Document Control / HSE MS (VEN Organization Management System - SharePoint)

• Manage, develop, and optimize the HSE MS SharePoint environment, including procedures, specifications, work instructions, and templates.
• Coordinate and expedite approval processes for management system documents.
• Issue and assign new document numbers and maintain the master Document Control index.
• Set up and maintain digital archives (including backups) and ensure document completeness and accuracy.
• Perform quality checks on document content for efficiency, accuracy, and compliance.
• Support departments in creating process documentation and provide guidance on structure, storage, and workflows.
• Monitor system performance, identify areas for improvement, and implement corrective actions.
• Prepare reports and presentations on system performance and improvement initiatives.
• Support audits and quality assessments (QA/QC) and advise on process improvements.
• Coordinate with the VEN Academy to provide updated or new documents for training purposes.
• Participate in HSE and worksite meetings and prepare presentations when needed.

ERP SharePoint (Emergency Response Plan)

• Manage and maintain the ERP SharePoint platform for emergency response plans.
• Set up and maintain archives for Emergency Response documents.
• Distribute new and updated documents to stakeholders.
• Recommend system improvements and upgrades.

Technical Document Management:

• Serve as Master User for technical documents in ProArc and SharePoint.
• Receive, register, archive, rename, and renumber technical documents and drawings.
• Manage technical drawings, including red/blue change control.
• Support technical teams, projects, and departments with filing, storing, and retrieving project documentation.
• Coordinate with internal departments, suppliers, contractors, and external drafting offices to ensure complete and accurate documentation.
• Generate reports and indexes, support document requests, and manage the full document control lifecycle.
• Provide training and guidance on technical document management best practices.
• Manage the Management of Change (MOC) process in SAP: coordinate and maintain the MOC database, track progress, expedite approvals, close actions, generate reports, support and train users, maintain SAP updates, and recommend process improvements
• Oversee Enablon Action Plans: manage action plans, monitor deadlines, send reminders, create dashboards and reports, and support users in completing actions.
• Maintain the Company Archive: set up and manage both digital and paper-based records to ensure documents are accessible, accurate, and properly stored.
• Drive Continuous Improvement: identify inefficiencies, recommend system and process enhancements, and help ensure workflows are efficient, compliant, and of high quality.

What you will bring

• College degree required; Master's degree preferred (HBO / WO), with a strong preference for Engineering background.
• Fluency in Dutch and English, both written and verbal.
• Excellent organizational, analytical, and accuracy skills.
• Strong problem-solving and troubleshooting abilities, with a proactive mindset.
• High discretion, independence, and resilience in handling challenges.
• Strong leadership, interpersonal, and communication skills.
• Detail-oriented, enthusiastic, and passionate about process improvement and operational excellence.
• Collaborative mindset and a sense of ownership and accountability.

What we offer

• A competitive salary that grows with the experience you bring to Vermilion, complemented by attractive secondary benefits. You are an important part of our progress: our success depends on your success. Therefore, you will enjoy discounts on various insurance plans and additional "Vermilion Days" (extra days off).
• Fixed term contract role with the intention to potentially convert to permanent employment, subject to mutual fit and business needs. As a permanent employee, you would also be eligible to receive an attractive annual bonus and stock options.
• Your health is close to our heart: We support you with a wellness benefit.
• Options to work ''hybrid''.
• We support your bright mind: Training and development opportunities are an integral part of our culture.
• We celebrate our successes: Team spirit and collaboration are important to us, which is why we focus on workshops, team events.
• Strong community investment presence and we are committed to giving back to the communities where our people live and work

Why you will love us

• We care for each other, the environment, and the company and aim to enrich the communities in which we live and work
• We embrace new solutions across the business, allow space for creativity, and invest in innovation and technology
• We operate with honesty, transparency and fairness and can be counted on to do what we say we will
• We invest in our employees providing meaningful work, opportunities for training and professional development.

Vermilion is committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employee's unique contributions to our company's success. As an equal opportunity employer, we welcome all applications to help us build a diverse workforce which reflects the diversity of the communities in which we live and work.

Outstanding People. Outstanding Opportunities.