Specialist Trade Compliance & Orders

Systech provides trusted identification and traceability solutions that establish essential product data, ensure digital connectivity and enable real-time insights—on the packaging line and throughout the supply chain. With decades of experience as the pioneer of pharmaceutical serialization, and further strengthened through our recent acquisition of Pharmacontrol Electronic GmbH (PCE), a prominent European pharmaceutical track & trace solutions provider, Systech offers comprehensive, easily configured, turnkey software solutions with reliable implementation and expert support. Global brands across industries rely on Systech's platform to help them achieve their objectives in compliance, resiliency, sustainability, and digital transformation. Systech is a leading brand of Markem-Imaje®, a global product identification, packaging intelligence, and connected product solutions provider and a part of Dover Corporation.

Specialist Trade Compliance & Order Handling – Heppenheim, DE

Summary and Scope :

As a Trade Compliance Specialist, you are primarily in charge of all customs procedures. You will be responsible for checking and professionally processing all import and export processes in the company, preference checks and assigning customs and tax codes to our products. This role will enable our business to comply with relevant export, import and customs compliance laws and regulations under the jurisdictions of the countries where these companies operate with a focus on Germany.  You work closely with all relevant stakeholders within the company, regionally and internationally. In addition, you will support the order handling team in their daily work.

Core Responsibilities :

Develop, maintain, and implement comprehensive export compliance documentation and processes

Ensure strict adherence to all applicable domestic and international trade regulations, including implementation of specific directives from regulatory authorities

Continuously monitor and analyze global trade regulation changes, assessing potential business impact and coordinating cross-functional compliance initiatives

Provide expert guidance and support to internal departments on all export control and customs matters

Oversee and manage all export control-related business transactions with meticulous attention to detail

Maintain record keeping of all export and import shipment documentation to stay within customs compliance requirements and audit readiness.

Oversee HS (Harmonized System) code management at the SKU level, ensuring accurate product classification for customs and export compliance purposes

Cross collaboration with other departments within the organization to meet import and export shipping requirements Communicate compliance risks, opportunities, regulatory updates, and strategic recommendations to both internal and external stakeholders

Regulatory Interface & Compliance Management :

Serve as primary liaison with the Federal Office of Economics and Export Control (BAFA), addressing processing inquiries, legal questions, preliminary consultations, license applications, zero notices, goods classification inquiries, and other foreign trade matters, utilizing ELAN-K2 platform when appropriate

Manage export licensing processes, including comprehensive oversight and monitoring of all export activities

Act as the designated point of contact for customs and export control matters with business partners and government authorities (including customs, BMWi, BMVg, BKA, IHK)

Conduct pre-offer compliance reviews for transactions involving parties from embargoed countries or related to countries under (arms) embargo restrictions

Support and facilitate foreign trade audits, ensuring organizational readiness and compliance

Process Improvement & Training :

Identify opportunities to define and enhance export control-related processes

Deliver comprehensive instruction and training to employees across all organizational levels

Establish and maintain systematic documentation and archiving protocols for all export control-related business transactions

We offer you a job with individual development opportunities in a fast-growing market segment. You can expect an international environment, flat hierarchies in a dynamically growing company with a good working atmosphere. In addition to other benefits, we offer for example free in-house German and English courses and possibilites for Mobile Working with flexible working times.

We consider several job-related, non-discriminatory factors when determining the pay rate for a position, including, but not limited to, the position’s responsibilities, a candidate’s work experience, a candidate’s education / training, the position’s location, and the key skills needed for the position.  Pay is one of the Total Rewards that we provide to compensate and recognize employees for their work.

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.