Study Recruiter m / f / d

When our values align, there's no limit to what we can achieve.

About the Role

We are seeking a motivated and detail-oriented  Study Recruiter  to join our Early Phase Clinical Unit (EPCU) in Berlin. In this vital role, you will be responsible for the acquisition and enrollment of subjects / patients for Phase I and IIa clinical research studies, ensuring all recruitment activities are conducted in compliance with sponsor protocols, Good Clinical Practices (GCPs), and Standard Operating Procedures (SOPs).

This position requires office presence at least  2 days per week  to facilitate collaboration with clinical and administrative teams.

Key Responsibilities

Recruitment & Enrollment Management

Acquire detailed knowledge of study designs, inclusion / exclusion criteria, and organizational processes for all current EPCU studies

Extract and select volunteers using medical databases and compile preliminary subject lists according to protocol requirements

Coordinate and schedule study-specific information sessions, screenings, and study appointments

Inform subjects throughout all phases of study participation regarding timelines, accommodation, and expense allowances

Monitor enrollment progress and implement strategies to maximize recruitment potential and minimize waste

Protocol & Documentation Review

Review study protocols, timelines, and Volunteer Information documents for contradictions and inconsistencies

Provide feasibility feedback to all departments regarding new and upcoming studies

Maintain accurate, up-to-date records in the computer-based volunteer pool

Coordination & Communication

Act as a liaison between subjects and medical / administrative staff

Coordinate with recruitment team members on status updates and recruitment strategies

Participate in team project meetings including study kick-offs, preparation sessions, and internal training

Quality & Compliance

Support SOPs, GCPs, and work processes to ensure efficient and compliant clinical operations

Attend pre- and post-study audits with sponsors and regulatory staff

Maintain confidentiality and handle sensitive information with discretion

Skills and Experienced required for the role

School-leaving certificate of secondary modern school or A-level

Minimum 1 year experience in : office administration, database administration, telesales or customer service or similar relevant experience

Medical or commercial background preferred

Familiarity with clinical research processes highly desirable

Self-motivated, flexible, and adaptable with ability to work with minimal supervision

Excellent organizational skills and ability to manage multiple tasks simultaneously, effective time management with keen attention to detail

Outstanding interpersonal and communication skills (verbal and written)

Excellent telephone etiquette and customer service orientation

Patient and tolerant with ability to cope under pressure

Ability to prioritize workload and handle varied tasks with enthusiasm

Fluent in German and good understanding of English (written and spoken)