Facilities Coordinator (mfd)

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

We are looking for a Facilities Coordinator for our Workplace Management business line.

Role Purpose

To pro-actively support the Facilities Manager and EMEA Operations Director in the day-to-day delivery of all facilities management related functions and when needed also covering the main switchboard activities and the associated services as well as the first point of contact for Suppliers Vendors and office employees.

The Facilities Co-ordinator based in Munich Germany will work to ensure co-ordination of the day-to-day client activities for assigned properties and support the Facilities Manager by being the on-site key point of contact for key stakeholders and / or client. The role will have responsibility for service quality helpdesk task resolution vendor management and operations on site.

What this job involves

Co-ordinating responsibility of the local sites within Germany based on site in Munich

Ensuring site specific statutory and PPM schedules are adhered to and reported to the Facilities Manager.

Take initiative in daily tasks have a pro-active attitude and share knowledge with your peers

Client / Stakeholder Management

Proactively engage stakeholders to ensure that on site clients expectations are met

On-site key point of contact for Facilities in the clients premises

Respond to requests and e-mails in a timely manner

First contact for support to staff

Communicate in professional manner taking the audience into account

Respond to requests and e-mails in a timely manner

Contribute to event planning with wider community teams

Actively engage with employees to gather their feedback to enhance the office experience

Vendor Management Janitorial Stationary Engineering Catering consumables & Cleaning Services

Office cleanliness : oversee & report cleanliness in office pantries etc.

Ensure stationary stock levels are managed accordingly and within budget

Management of consumables (e.g. stationery beverages toilets and kitchen supplies etc where applicable to Workplace.)

Ensure JLL HSSE contractor management process is being followed when vendors attend site.

Communication to Vendors and Supplier

Event Set up co-ordination for special events

Finance Management / Cost Control / Profitability

Process invoices without delay and in deadlines as per instruction from JLL Finance team

Ensure JLL financial processes are always followed

Raise Purchase Orders (POs) regularly review accruals and open POs

Health & Safety Management

Support the provision of a safe working environment for JLL team and vendors

Ensure near misses / good catches are logged through HSSE System for all assigned sites

Ensure a safe and engaging environment for our colleagues and Client through identifying risks during regular site inspections which will be recorded and documented (site inspection audit report)

Responsibility for site logbooks and documents uploaded to sharepoint

Uphold the contractor management process for all JLL vendors attending site(s)

Supporting audits for JLL and landlord managed services

Attending HSE Audits

Site Operations Management

Implement building procedures and performance measures and ensure they are maintained at all times

Coordinate works within the buildings granting access and authorizations from all involved areas.

Office maintenance Ensure the office is organised and all equipment in proper conditions (equipment e.g. AC Lights Electrical Cafeterias Equipment desks chairs light issues doors etc..). for landlord and JLL items

Log monitor and update all issues requests reactive tasks activity and planned tasks office / facilities in our ticketing system Corrigo for all assigned sites

Regularly meet Facilities Manager for update and feedback on going FM issues affecting site and understand Client activities which might influence current and / or regular FM operations on site

Ensure all chemicals used on site have an up-to-date chemical list available at the place of storing and only trained staff is handling them

Identify and implement at least 4 innovations which reduce costs or improve customer experience

Manage external space bookings for customer meetings or trainings

Support a consistent hospitality experience for employees and guests

Sound like you To apply you need to be able to demonstrate the following skills and experience :

Ideal Experience

Experience in facilities management building business or other related field

Fluent in German and English

Excellent people skills and ability to interact with a wide range of client staff and demands

Knowledge of Occupational Safety requirements

Strong PC literacy and proven ability to manage daily activities using various systems

Demonstrated experience with continuous improvement initiatives (highly desirable)

Knowledge of vendor management for specialized services

Proven capacity to understand and interpret commercial contracts

Budget management and financial analysis skills

What you can expect from us

Youll join an entrepreneurial inclusive culture. One where we succeed together across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career recognition wellbeing benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today at

On-site Munich DEU

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and / or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

I want to work for JLL.

Required Experience :

IC

Key Skills

Microsoft Office,Customer Service,Organizational skills,Microsoft Outlook,Facilities Management,CMMS,OSHA,Maintenance,Filing,Administrative Experience,Property Management,Contracts

Employment Type : Full-Time

Experience : years

Vacancy : 1