Office Manager

Job Description

The Office Manager will report directly to the Business Unit Director. This is a newly created role due to our continued growth in Europe, and will be supported by the wider HR, Accounts, Travel Booking and Site Operations departments.

What you would do :

• Assist the Business Unit Director with day-to-day office administration tasks.
• Answer all calls to the GmbH HQ office
• Monitor, distribute, record and action were required all incoming mail.
• Liaise with accounts department to ensure all incoming invoices are paid in line with the payment terms agreed for GmbH properties and vehicle.
• Onboard and off-board staff members as required in conjunction with the hiring manager and business unit lead.
• Assist in country registration queries for new employees.
• Maintain GmbH staff tracker listing Tax ID’s, Insurance providers
• Assist in securing new accommodation for staff members
• Maintain company vehicle tracker noting any changes in driver and liaising with vehicle leasing companies.
• Assist with arranging utility contracts with internet and phone services
• Support site team with ordering of stationery and printing equipment.
• Provide translation assistance for all German correspondence.
• Research and update German compliance for company registration information
• Assist with developing a marketing campaign with Business Unit Lead and Business Development team.
• Assist with arranging quarterly social events for GmbH staff
• Record deliveries to German Store and maintain inventory.

Qualifications

Additional Information

Having an inclusive and flexible culture helps the business continue to grow as a strong, dynamic and innovative organisation.

As well as being supported and encouraged to develop your career here at King and Moffatt, we also offer the following :

At King and Moffatt, we believe in the power of diversity and inclusion to drive innovation, creativity, and success. We are committed to creating a workplace where all employees feel welcomed, valued, and respected regardless of their race, ethnicity, gender, sexual orientation, age, religion, disability, or any other dimension of diversity. We strive to build a culture that celebrates differences, encourages open dialogue, and promotes equal opportunities for growth and advancement. By embracing diversity and fostering an inclusive environment, we not only strengthen our organisation but also enrich the lives of our employees and the communities we serve