Senior Executive Assistant Personal Assistant (fmd)

Who We Are

Aleph Alphas mission is to deliver sovereign human-centric AI to governmental institutions and large enterprises. To that end we deliver category-defining AI innovation that enables open accessible and trustworthy deployment of GenAI in industrial applications. Our organization develops foundational models and next-generation methods that make it easy and affordable for Aleph Alphas customers to increase productivity in development engineering logistics and manufacturing processes.

The Role

We are seeking an exceptionally proactive discreet and highly organized Executive Personal Assistant to provide seamless and comprehensive support to one of our Co-CEOs . This is a crucial role for a self-starter who excels in a fast-paced environment and requires minimal guidance or input. The ideal candidate will have significant experience supporting high-level founders and executives managing both complex professional and personal affairs with impeccable execution. This is a unique opportunity to work closely with leadership at a high-growth startup and make a meaningful impact on our companys success.

This role works within a small highly collaborative support team to ensure operational excellence for the Co-CEO.

Your responsibilities

Strategic and proactive calendar management to anticipate conflicts prioritize commitments and ensure the Co-CEO is always prepared and on schedule

Coordinate domestic / international travel (commercial / private) including itineraries visas lodging and transportation

Prepare meeting materials presentations and pre-reads attend key meetings document action items and track progress across multiple workstreams

Manage communications (email calls texts) draft responses prioritize urgent matters and ensure timely and professional correspondence

Manage reconcile and submit detailed expense reports

Handle personal logistics (appointments reservations gifts sourcing events planning) with discretion and flair

Take ownership of tasks and projects from inception to completion with a high degree of independence and implement solutions proactively

Work seamlessly with the Co-CEOs existing support team to ensure coordinated coverage information sharing and a unified approach to executive support

Your profile

Advanced knowledge of German and English

Executive Assistant Experience : Proven experience as a Personal / Executive Assistant supporting Founders C-Suite Executives and / or HNWIs in a demanding fast-paced environment

Proven Self-Starter Mentality : Track record of independently driving tasks anticipating needs and delivering results with minimal supervision. Proactively identify potential challenges and resolve issues ahead of time

Exceptional Organizational Skills : Meticulous attention to detail capable of managing multiple complex projects simultaneously while solving problems creatively and independently

Strong Communication Skills : Confident in verbal and written communication with the ability to interface professionally with senior internal / external stakeholders.

Adaptability : Excels in fast-paced environments where priorities shift rapidly maintaining composure and focus under pressure

Exceptional Discretion and Confidentiality : Utmost integrity and the ability to handle sensitive professional and personal information with absolute discretion are non-negotiable

Tech Proficiency : High proficiency with the Microsoft Office Suite (Outlook Word Excel PowerPoint)

Team-Oriented : A supportive and collaborative partner to the broader executive support team

What you can expect from us

Become part of an AI revolution!

30 days of paid vacation

Access to a variety of fitness & wellness offerings via Wellhub

Mental health support through

Substantially subsidized company pension plan for your future security

Subsidized Germany-wide transportation ticket

Budget for additional technical equipment

Flexible working hours for better work-life balance and hybrid working model

Virtual Stock Option Plan

JobRad Bike Lease

Required Experience :

Senior IC

Key Skills

Senior Care,Time Management,Google Docs,Hoyer Lift,QuickBooks,Infection Control Training,Caregiving,Office Experience,Personal Assistant Experience,Home Care,Alzheimers Care,Administrative Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1