Graduate Office Trainee

Training the next generation of scientists is one of the core missions of EMBL. The Internal Scientific Training team coordinates Predoctoral and Postdoctoral Programmes which leverage the interdisciplinary and dynamic scientific environment and together with the Fellows Career Service and the Complementary Scientific Skills Programme provide world class training and career development for our fellows. The EMBL International PhD Programme (EIPP) is widely recognized as one of EMBLs flagship programmes and hosts over 200 PhD students across six sites at any given time

Your role

As an EIPP Trainee you will join the Internal Scientific Training Team working closely with Programme Officer / Graduate Recruitment. You will collaborate closely with the Graduate Office (GO) to support in areas such as graduate recruitment student support and administrative tasks. This role offers the opportunity to gain hands-on experience in academic programme coordination while contributing to the smooth operation of the training responsibilities will include :

PhD Recruitment Support

Handle applicant inquiries and provide timely responses

Schedule interviews and arrange on-site visits including coordinating travel arrangements and organizing campus tours

Process candidate reimbursement forms

Student and Administrative Support

Assist with internal queries from PhD fellows such as semester fee reimbursements and university registration inquiries

Support the organization of training and other events as needed

Project Assistance

Provide support to the GO in ongoing projects or take on a small independent project that aligns with your interests and the teams priorities

You have

Bachelors or Masters student or a recent graduate with a degree in life sciences education management human resources or a related field

Strong organisational skills with attention to detail

Excellent written and verbal communication skills

Proactive and solution-oriented mindset

Ability to work collaboratively in a multicultural environment

Interest in academic programme coordination and supporting young scientists

You may also have

Experience with event planning and project management

Experience in academic administration or student support

Benefits of this opportunity

Gain hands-on experience in academic programme coordination

Build crucial professional skills in areas such as communication event organisation data handling and stakeholder management

Contribute to a workplace that appreciates your ideas helping you build confidence initiative and a sense of responsibility

Be part of a diverse multidisciplinary team and interact with students faculty and staff from across the globe

Contract length

6 months with a possibility of extension

Salary

1500 EUR per month

The successful candidate is responsible for ensuring they have a valid work permit if required and appropriate national health insurance coverage for the duration of the traineeship.

Why join us

Do something meaningful

By choosing a Trainee / Internship at EMBL you can apply your talent and passion to accelerate science and tackle some of humankinds greatest challenges. Please watch the video below to learn more about EMBL and how our work makes a difference. Whatever your role you will be contributing towards these challenges.

Campus life & benefits :

Flexible working arrangements - including hybrid working patterns

Free shuttle bus to and from work (Hinxton & Heidelberg)

On-site library

Subsidised on-site gym : Hinxton only

Subsidised on-site cafeteria(s)

Casual dress code

Extensive sports and social club activities (on campus and remotely)

Family benefits : On-site nursery and holiday clubs on campus

Accident at work insurance

What else you need to know

Diversity and inclusion : At EMBL we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women LGBTQ & individuals from all nationalities.

How to apply : To apply please submit a cover letter and a CV through our online system. Applications will close at 23 : 59 CET on the date shown below. We aim to provide a response within two weeks after the closing date.

Closing Date

01 / 06 / 2025.

Required Experience :

Intern

Key Skills

Campaigns,Animal Care,Anti Money Laundering,Endpoint Security,ABAP,KG Teaching

Employment Type : Full-Time

Experience : years

Vacancy : 1