Procurement Specialist

ProcurementSpecialist

Reports to: Procurement Manager Europe

Department: Procurement Europe

Role Summary

The Procurement Specialist provides procurement support to Operations Directors / Managers, Project and Site Managers and / or other professions as required. Full control of all project, small works, service and LSPs procurement activities and the main point of contact for suppliers and company colleagues within a Procurement functionality. Supporting the delivery of service and project-based solutions by executing day-to-day procurement activities for materials, equipment and subcontracted services. Operating in a global service integrator environment with scope in Europe locations, this role focuses on transactional purchasing, supplier / partner coordination and procurement to pay process execution, ensuring timely availability of materials and services required for all customer project and support activities.

Job Responsibilities

Procurement Process:

•Procurement of all materials and subcontractor POs for operations projects

•Procurement of all materials for small works & service-related works

•Raising POs for system training on behalf of Technical Manager / Service Engineers

•Raising POs for IT stock and subscriptions on behalf of IT department

Supplier / Partner Coordination:

•Act as the procurement operational point of contact for suppliers / partners

•Confirm order acknowledgements, lead times, delivery dates and site-specific requirements

•Day-to-day account management with suppliers / partners at local / regional level

•Negotiate project pricing to help drive profitability and support operational negotiations on pricing, lead times, delivery terms and service scope within defined authority

•Execute purchase orders for project materials, subcontracted services etc., based on approved requisitions, ensuring alignment between purchase orders, project budgets and delivery schedules and responding to urgent operational and service-critical procurement needs

Compliance & Documentation:

•Manage and maintain savings tracker

•Manage and report supplier SLAs to Procurement Manager Europe and Head of Procurement & Logistics Europe

•Ensure purchases comply with internal procurement policies

•Maintain records for project and service procurement, including POs, confirmations and delivery records

Cross-functional Collaboration:

•After-sales support, assisting Logistics in the returns process when needed

•Assist the AE / Design team when needed on providing strategic solutions / products to the business

•Liaise with key stakeholders to ensure materials are purchased and delivered within budget and to set timescales

•Reordering of inventory, van stock and health & safety equipment alongside Warehouse colleagues

•Escalate supply risks or delays that could impact customer delivery or contractual commitments

•Work closely with Project Managers, Service Managers, Technicians, and Warehouse / Logistics teams

Continuous Improvement, Operational Support, System Accuracy & Data Quality:

•Monitor stock trends and provide forecasts available to meet project demands

•Reorder inventory, van stock and health & safety equipment alongside Warehouse colleagues

•Train other departments on the procurement process / new ERP system

•Liaise with other company entities on stock availability and queries

•Use different Europe ERPs and procurement systems consistently for PO creation, service entry sheets and confirmations, maintaining accurate purchasing records linked to projects, service orders and cost centres

•Identify and escalate pricing, supplier master data or system issues that impact procurement execution

•Identify recurring procurement issues affecting project or service execution and propose improvements

•Support rollout and adoption of standardized procurement processes and tools across Europe

•Contribute to operational area KPIs

•Liaise with the Accounts / Invoicing departments and assist where needed on invoice queries and ICO Orders

Skills Required

•Strong telephone and personal customer service skills and ability to work under pressure

•Solid Microsoft Outlook, Excel and Word skills

•Solid organizational skills and the ability to handle multiple project tasks simultaneously

•Excellent attention to detail and data accuracy

•Solid verbal, written and interpersonal communication skills

•Effective communication with suppliers / partners and internal stakeholders

•Solid ability to facilitate a collaborative working environment for customers and team members

•Ability to use multiple ERP systems

•Strong analytical skills

•Fluency in English (additional European languages are an advantage)

Experience Requirements

•Previous procurement and supplier relationship experience preferred

•Previous experience in supplier evaluation and best practices in buying

•Experience in a service integrator, system integrator, or project-based environment is strongly preferred

•Hands-on experience with ERP/P2P systems and service-based procurement workflows

Education Requirements

•High school diploma or equivalent ( NVQ [National Vocational Qualification] in Business Administration)

•Bachelor’s degree in Supply Chain, Logistics or Business Administration or equivalent experience (a plus)

Work Environment

The position is hybrid working role, with the office based in Frankfurt area.

The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.