Supply Chain Logistics Administrator

As a Supply Chain Logistics Administrator at AT-PAC you support the coordination of production and shipping activities ensuring the timely and accurate movement of goods from suppliers through delivery billing compliance and reporting. Acting as a key link between suppliers production freight forwarders finance and logistics colleagues this role supports smooth daily operations shipment bookings rate tracking container utilization and proof of delivery processes. This is a fast-paced operational environment where attention to detail strong communication and a hands-on mindset are essential offering a great opportunity to learn develop and grow within a global organization.

Key Responsibilities:

Production & Supplier Coordination

• Receive updates from global suppliers and the Internal Production team on order status documentation needs shipment readiness and issue resolution.
• Escalate issues and consult with the Leader before executing decisions that could impact ERP accuracy.
• Support production order tracking and closings ensuring that all required documentation and information are complete.

Production-Shipping & Logistics Execution

• Process daily receipts (Legacy) and GHQ drop shipments including all related expenses.
• Book shipments and track shipment rates ensuring accurate pricing is applied at dispatch and ensuring that rates align with company budgets.
• Monitor email channels and logistics communications to ensure timely updates and responses on all shipments.
• Track and verify that all equipment in Legacy progresses to the BOL stage within ERP.
• Maintain ongoing communication with freight forwarders to confirm pick-ups documentation BOL creation and shipping milestones.
• Collaborate with the team manager and internal partners to ensure accurate and timely BOL completion supporting AR and CBP entries.
• Ensure proof of delivery is received and filed in a timely manner for all shipments tracking any discrepancies or issues that may arise.
• Prepare weekly TMS tool updates on shipments from non-forwarder partners at the landed stage.
• Assist with landed-stage shipment tasks as required to enable smooth AR and Compliance workflows.
• Work with container utilization tools to maximize container load efficiency ensuring the best performance based on container weight and size.

Tracking AR AP & Compliance Support

• Track all entries through AR and AP posting stages until completion with a logistics focus on arrival and delivery status.
• Update and maintain the CBAM file with current shipment data landed cost information and posting status.

Documentation & Reporting

• Update own-created entry files daily to maintain accurate shipment receipt and posting records.
• Prepare monthly total entry and shipment reports for leadership review.
• Maintain organized team folders AID cards and collaboration tools to ensure visibility and consistency across the team.

Team Collaboration & Support

• Assist during high-volume periods or backlog situations to ensure smooth operations.
• Provide cross-coverage and support to teammates as needed helping to maintain operational flow.

Qualifications :

• Proven experience in supply chain logistics production coordination or AR/AP support.
• Strong knowledge of ERP systems (Kinetic preferred).
• Expertise in booking shipments tracking rates and managing proof of delivery.
• Familiarity with container utilization tools and optimizing load efficiency based on weight.
• Excellent communication skills in English for effective collaboration with suppliers forwarders and internal teams.
• Exceptional attention to detail and organizational skills.
• Proficiency in Outlook with the ability to manage a high volume of emails (average 200 per day).
• Ability to manage multiple priorities with accuracy and follow-through.

Additional Information :

As a customer-focused organization we understand that our greatest assets are our employees which is why we are consistently looking for talented professionals who are keen to develop their career in this challenging industry. Come on board and be part of the AT-PAC family!

Remote Work :

No

Employment Type :

Full-time

Key Skills
HVAC Engineering,Legal & Compliance,Administration Support,HR Marketing,Arabic English Translation
Department / Functional Area: Logistics
Experience: years
Vacancy: 1