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Administrative Assistant

Administrative Assistant

Infotree Global SolutionsFrankfurt, Hessen, DE
Vor 5 Tagen
Stellenbeschreibung

At Infotree, meeting your career needs is a top priority. Client satisfaction is largely dependent on the resources we can provide, and we take pride in our delivery. We have a supportive team in place to give quality people a chance to grow and challenge themselves in their roles which has resulted in that we have placed many employees in positions that have grown into lifelong careers.

We have a team of dedicated recruiters and consultant care representatives that are committed to your success and well-being. Check out our open roles to get started.

Infotree Poland Sp. z o.o. is part of Infotree Global Solutions. Agency number : 15970.

Job Overview :

We are looking for a full-time Administrative Assistant to support a team of dynamic investment bankers. This role is an excellent opportunity to work within a global markets division that is both high-pressure and client-focused. The ideal candidate will be energetic, proactive, and highly organized, with a strong work ethic ready to adapt in an exceptionally fast-paced environment.

Key Responsibilities :

  • Manage complex calendars for senior bankers, ensuring efficient scheduling of meetings and appointments.
  • Coordinate travel arrangements including booking, creating detailed itineraries, and preparing trip agendas.
  • Liaise with both internal and external stakeholders to organize client meetings, ensuring all aspects are seamlessly planned.
  • Handle the processing of expenses and invoices promptly.
  • Organize internal and client meetings and events, managing logistics such as venue booking, catering, and guest registration.
  • Adhere to compliance regulations and secure necessary approvals.
  • General administrative duties including photocopying, printing, tracking attendance, answering phones, and message relaying.
  • Coordinate office-wide administrative processes efficiently.
  • Act as a pivotal member of the team, maintaining a high level of awareness of current priorities and support needs.
  • Facilitate knowledge sharing within the team and ensure important information is disseminated appropriately.
  • Provide backup support to other assistants as needed.

Required Skills and Experience :

  • Proven experience in an administrative or customer service role, ideally supporting large teams in demanding environments.
  • Excellent organizational skills with the ability to multitask and prioritize effectively.
  • High attention to detail with strong interpersonal skills and a team-oriented approach.
  • Clear, concise communication skills; fluency in both German and English is required.
  • Demonstrated initiative and the ability to follow up on tasks without prompting.
  • Strong work ethic, positive attitude, and a willingness to work collaboratively across local, regional, and global teams.
  • Proficiency in Microsoft Office / M365 (Outlook, Word, Excel).
  • Flexibility with work hours, with a typical schedule from Monday to Friday, 8am to 5pm.

    • Education :

  • At least 2–3 years of experience as a Team Assistant or in a similar role, with a preference for candidates who have thrived in a high-demand environment. Open to various professional backgrounds.

    • How to Apply :

    Interested candidates are encouraged to apply by submitting their resume. Please highlight your relevant experience and skills that align with the responsibilities and qualifications outlined for this position.