Office Manager

A Japanese logistics company is looking for an Office Manager in Antwerp, Belgium.

You will be responsible for the overall management of the office, supporting daily operations across general administration, HR, ISO compliance, and facility maintenance.

An understanding of Japanese culture and language will be advantageous.

ELIGIBLE APPLICANTS :

• O) Eligible visa : Permanent residence, Spouse, Partner
• X) NOT eligible : Student visa, Requiring visa sponsorship

WORK TYPE : Office-based

VISA SUPPORT : No

BENEFITS : Access to a company car, reimbursement of transport costs (up to 90%), and meal tickets (€7 per day)

TYPE : Permanent, full-time

WORKING HOURS : 8 : 30 - 16 : 45 from Monday to Friday (38 hours per week, flexible working possible)

START : ASAP

LOCATION : Antwerp, Belgium

Office Manager Main Responsibilities :

• Manage general office administration and supplies
• Oversee HR functions including payroll coordination, attendance tracking, and employee relations
• Support accounting processes in coordination with the finance team
• Maintain and improve ISO management systems
• Coordinate facility and warehouse maintenance
• Liaise with internal teams and external vendors as needed
• Propose improvements in office operations and employee engagement

Office Manager Ideal Candidate :

• 5+ years' relevant work experience in office administration, human resources and general management in the Flanders area
• Communication and problem-solving skills
• Business level English language skills (Japanese or Dutch skill would be advantageous)
• Ability to work indefinitely without the need for visa support
• Some understanding of Japanese culture and Japanese language would be advantageous
• All applicants for the Office Manager must have the right to work in the country without any restrictions as the Company is not able to offer visa support.