Operational HSE Specialist

Office & Facility Manager

Mission

To oversee all building-related activities. Responsible for preserving the good condition of infrastructure and ensure that facilities are safe and well functioning. The goal is to ensure our business’s accommodation is problem-free and safe so that employees can work under the best conditions.

Main Accountabilities

• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
• Plan and coordinate all installations (telecommunications, heat, electricity etc.) and refurbishments
• Oversee and agree contracts and providers for services including security, parking, cleaning, catering, technology etc.
• Manage the upkeep of equipment and supplies to meet health and safety standards
• Ensures that facilities meet government regulations and environmental, health and security standards
• Inspect buildings’ structures to determine the need for repairs or renovations
• Review utilities consumption and strive to minimize costs
• Supervise all staff facilities staff (custodians, technicians, groundskeepers etc.) and external contractors
• Control activities like parking space allocation, waste disposal, building security etc.
• Allocate office space according to needs
• Handle insurance plans and service contracts
• Keep financial and non-financial records
• Perform analysis and forecasting
• Optimize the use of space and equipment while reducing operating costs
• Provide general support to visitors

Experience, Skilles & Education (example)

Reporting line and organisational level

Internal and external stakeholders of the role

Internal : MD, RSHEQ Manager, SHEQ Manager, Employees

External : Technicians, Groundskeepers, External Contractors etc.