Administrator with focus in Space and Logistics

About us

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

Your role

The University of Luxembourg is looking for an Administrator with a focus on Space and Logistics to support the ongoing development and optimisation of its campus infrastructure.

You will join the Facility Management team and report directly to the Strategy and Planning Team Leader. The role is designed as a transversal support function, contributing to space planning, logistics coordination and process structuring across the University.

Main responsibilities:

1. Space management & space planning
   
   
   • Contribute to the strategic planning and optimization of workspaces across the University
   • Analyze space needs in close collaboration with internal users
   • Develop space allocation scenarios and proposals, balancing functionality, comfort, performance and scalability
   • Ensure clear communication with stakeholders throughout the space planning process
     
     
2. Support to goods management
   
   
   • Contribution to the management and monitoring of assets and equipment throughout their life cycle
   • Contribute to the standardisation and harmonisation of inventory processes related to scientific equipment in coordination with research entities, which remain responsible for the physical inventories
     
     
3. Support to space data & logistics coordination

• • Support logistical coordination for relocations and specific operational events
  • Provide backup support for space data management tools (e.g. Archibus)
  • Participate in the drafting of standards and guidelines related to space and logistics practices

Your profile

Education & experience

• Bachelor level or equivalent experience in logistics, facility management, administration, engineering, architecture or a related field
• Relevant first professional experience is an asset
• Strong interest in space management, coordination and operational environments

Skills & mindset

• Analytical and structured thinking; ability to work on scenarios and simulations
• Strong communication skills and ease interacting with diverse stakeholders
• Ability to work autonomously, with curiosity and a proactive attitude
• Ability to write clear, structured and professional documentation

Tools & languages

• Good command of standard office tools - Microsoft Office
• Experience with specific software such as Quarks, Archibus and AutoCad would be an asset
• Fluency in French and English is required
• Knowledge of Luxembourgish and/or German is considered an asset

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High-quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non-academic partners such as ministries, local governments, associations, NGOs …

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval Campus
• Internal Title: Administrator
• Job Reference: UOL07952

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