Administrative assistant Jobs in Düsseldorf

Responsibilities / Tasks

Are you ready to take your administrative skills to the next level and become an integral part of a global leader in the systems engineering industry GEA Group is seeking a dynamic and organized Assistant to support our group-wide Business Process Transformation Program Transform360.

If you thrive in a fastpacedcollaborative environment and are eager to contribute to the success of a world-renowned company we want to hear from you.

Roles and Responsibilities :

As the Assistant to the S / 4 Program Lead (Vice President) you will play a vital role in ensuring the smooth day-to-day operations. Your responsibilities will include :

Efficiently managing the Program Leads agenda including meeting management.

Support of the Program Leadership Team by facilitating internal and external meetings from invitations and agenda preparation to minutes and report generation.

Coordinating business travel arrangements managing expenses and office supplies and general office management

Key Contact for all administrative matters for our dedicated Program Team Location

Close collaboration with the secretaries of other top management functions

Your Profile / Qualifications

To thrive in this role you should possess :

A successful completion of business-related studies or professional training in areas such as foreign language / European Secretary Management Assistant or commercial vocational training.

Several years of proven relevant experience as an Assistant at the top management level.

The ability to work independently with precision and dependably while handling ad-hoc tasks with flexibility.

Exceptional communication skills and a passion for teamwork with the ability to meet tight timelines when required.

A commitment to confidentiality and discretion.

Ideally experience in a technology oriented role (e.g. within IT) or in a PMO function

Proficiency in both English and German both verbally and in writing.

Professional proficiency with MS-Office products (Word Excel PowerPoint Outlook).

Did we spark your interest

Then please click apply above to access our guided application process.

Key Skills

Project Management Methodology,Project / Program Management,Program Management,Management Experience,Microsoft Powerpoint,Project Management,Microsoft Project,Budgeting,DoD Experience,Leadership Experience,Supervising Experience,Contracts

Employment Type : Full-Time

Experience : years

Vacancy : 1