Administrative assistant Jobs in Perl

About the FSTM

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Faculty of Science, Technology and Medicine (FSTM) at the University of Luxembourg contributes multidisciplinary expertise in the fields of Mathematics, Physics, Engineering, Computer Science, Life Sciences and Medicine.

Through its dual mission of teaching and research, the FSTM seeks to generate and disseminate knowledge and train new generations of responsible citizens in order to better understand, explain and advance society and environment we live in.

Your role

As part of the assistant team of DoE, the candidate will provide high-level administrative support to professors and their research groups such as :

• Communication and interaction with the university administration services
• Coordinate and process purchase orders and expenditures declarations, follow up on invoices and reimbursement of expenses
• Organisation of business trips (e.g. contact the travel agency, prepare travel authorizations and declarations of expenses, follow up on reimbursement procedures)
• Organise internal and external appointments, meetings and events for research group related activities and for the Department (e.g. workshops, retreats, scientific conferences, PhD defences), and arrange facilities (e.g. location booking, ordering of and collaboration with internal or external services such as catering)
• Update files, databases, website and other document types. Maintain complete and efficient records via electronic system
• Administration of new recruitments (e.g. initiate HR requests / hosting agreement for visiting researchers requests / internship and student contract requests, support steps at arrival and leaving of employees)
• Manage the office distribution of the department

Your profile

We offer

How to apply

Applications in English should include :

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information :