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Executive Administrative Assistant

Executive Administrative Assistant

French ConsultingSembach, Germany
Title : Executive Administrative Assistant.Job-Type : Full Time (40 hours / week).The Defense Health Agency Region-Europe (DHAR-E), located in Sembach, Germany, comprises 29 medical facilities providin...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Head of Global Product Development

Head of Global Product Development

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Responsible lead of global product development including innovation management, product maintenance, product improvement, cost reduction and raw material and supplier selection according to strateg...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Personal Financial Counselor, PFC Baumholder, GE

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This position will provide personal financial services at assigned military installations.Primary responsibilities include the full breadth of personal financial counseling services to military ser...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Mechanic Technician-GERMANY

Mechanic Technician-GERMANY

GER ManTech Europe Systems CorpDEU, Sembach, DEU38
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Secure our Nation, Ignite your Future.Must obtain or already have an active.Become an integral part of a diverse team while working at an Industry Leading Organization, where our employees come fir...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Aircraft Mechanic III A&P (OCONUS Ramstein)

Aircraft Mechanic III A&P (OCONUS Ramstein)

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Akima Logistics Services is looking for an Aircraft Mechanic to work in Germany.To join our team of outstanding professionals, apply today!. Performs aircraft maintenance transit inspections and fau...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
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Duales Studium Bachelor of Arts (Finanzdienstleistungen)

Duales Studium Bachelor of Arts (Finanzdienstleistungen)

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Als (Fach-)Abiturient (m / w / d) mit gutem Abschluss bietet dir das duale Studium bei der Sparkasse eine spannende Möglichkeit, in die Karriere zu starten. Je nach Studien­modell hast du bereits nach n...Mehr anzeigenZuletzt aktualisiert: vor 21 Tagen
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Bachelor of Arts (B.A.) Betriebswirtschaft - Industrie

Bachelor of Arts (B.A.) Betriebswirtschaft - Industrie

MOBOTIX AGWinnweiler, Rheinland-Pfalz, DE
Die in der Theorie vermittelten Kenntnisse der verschiedenen Bereiche werden dabei in der Praxis umgesetzt und vertieft.Wechselnder Einsatz in den verschiedenen fachrichtungs-spezifschen Abteilunge...Mehr anzeigenZuletzt aktualisiert: vor 19 Tagen
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Wissenschaftlicher Mitarbeiter / Doktorand (w / m / d) - LS Technologie und Innovationsmanagement

Wissenschaftlicher Mitarbeiter / Doktorand (w / m / d) - LS Technologie und Innovationsmanagement

WHU – Otto Beisheim School of ManagementVallendar, Germany
Der TIM-Lehrstuhl verfügt über eine herausragende Publikationsbilanz und hat sich zum Ziel gesetzt, wissenschaftliche und betriebsrelevante Forschungsergebnisse in international führenden Fachzeits...Mehr anzeigenZuletzt aktualisiert: vor 22 Stunden
Technical Service Director (m / f / d)

Technical Service Director (m / f / d)

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Vertriebsaußendienst Rhein-Main (m / w / d) im Bereich Netzwerk und Security

Vertriebsaußendienst Rhein-Main (m / w / d) im Bereich Netzwerk und Security

Hanseatische PersonalkontorRenania-Palatinado
Betreuung und Beratung bestehender Kunden, darunter mittelständische Unternehmen und öffentliche Auftraggeber.Akquise von Neukunden und Weiterentwicklung des Kundenstamms.Pflege von langfristigen K...Mehr anzeigenZuletzt aktualisiert: vor 7 Tagen
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Die Straumann Group ist ein global führender Anbieter im Bereich der ästhetischen Zahnmedizin.Wir vereinen Erfahrung, wissenschaftliche Evidenz und Innovation mit Leidenschaft und bekennen uns zu k...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Sicherheitsmitarbeiter / GSSK (w / m / d)

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Vollzeit- oder Teilzeitvertrag.Pünktliche tarifliche Bezahlung.Einarbeitung durch erfahrene Kollegen.Individuelle Aus- und Weiterbildungsmöglichkeiten in unserer eigenen Schulungsakademie z.Attrakt...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
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Junior Systemadministrator (w / m / d)

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Wir sind ein Team von IT-Spezialisten mit Firmensitzen in Ransbach-Baumbach und Berlin.Wir planen, installieren und betreiben hochverfügbare Serverumgebungen im Datacenter / Cloud-Bereich und stellen...Mehr anzeigenZuletzt aktualisiert: vor 22 Stunden
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Head of System Engineering EDU

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Head of Controlling (m / w / d)

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Festanstellung durch unseren Kunden Rheinland-Pfalz Startdatum : sofort Referenznummer : 771580 / 1.Diesen Job teilen oder drucken. Überwachung und Optimierung der finanziellen Leistung.Leitung von Budg...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
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Global Network Engineer (m / f / d), Information Technology

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As a Network Engineer, you will work on the Global Infrastructure and Networking team to ensure the functional network operations and security of our global network. You will design, implement, and ...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
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Marketing Automation Manager (f / m / d)

Marketing Automation Manager (f / m / d)

WHU - Otto Beisheim School of ManagementVallendar, Germany
WHU – Otto Beisheim School of Management is the leading private business school in Germany and is continuously ranked among the top business schools in Europe. On WHU's two campuses in Vallendar (ne...Mehr anzeigenZuletzt aktualisiert: vor 14 Stunden
Bachelor of Engineering (m / w / d) in Embedded Systems

Bachelor of Engineering (m / w / d) in Embedded Systems

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Du möchtest in die Welt der Embedded Systems eintauchen, die Zukunft der Gesellschaft mitgestalten und innovative Schlüsseltechnologien in der Automobilbranche mit vorantreiben? Außerdem willst Du ...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Duales Studium 2025 Bachelor of Engineering - Wirtschaftsingenieurwesen

Duales Studium 2025 Bachelor of Engineering - Wirtschaftsingenieurwesen

BITO-Lagertechnik Bittmann GmbHMeisenheim, Rheinland-Pfalz, Deutschland
Quick Apply
DAS DUALE STUDIUM - WIRTSCHAFTSINGENIEURWESEN.Sie erledigen interdisziplinäre und ressortübergreifende Aufgaben an den Schnittstellen zwischen Technik und Wirtschaft. DAS VERDIENST DU WÄHREND DEM ST...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
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Executive Administrative Assistant

Executive Administrative Assistant

French ConsultingSembach, Germany
Vor 30+ Tagen
Stellenbeschreibung

JOB OPENING

  • Title : Executive Administrative Assistant
  • Location : Sembach, Germany
  • Start date : TBA
  • Job-Type : Full Time (40 hours / week)

SUMMARY

The Defense Health Agency Region-Europe (DHAR-E), located in Sembach, Germany, comprises 29 medical facilities providing health care to U.S. Army, U.S. Navy, U.S. Marine Corps, U.S. Air Force, U.S. Coast Guard, and U.S. Space Force service members, their families, and military retiree families. The DHAR-E increases overall access to care for beneficiaries and improves coordination and standardization across the Military Health System. The agency also provides more opportunities for military medical providers to get the training they need.

The DHAR-E Director requires an Executive Administrative Assistant to perform a broad variety of administrative tasks and support services. As the Executive Administrative Assistant, you will support the Director, Deputy Director, and other staff members. The primary responsibilities include managing an extremely active calendar of appointments, composing and proofreading correspondence that is sometimes confidential, arranging complex and detailed travel plans, itineraries, and agendas, providing a bridge for smooth communication between the Director and associated departments, and handling matters expeditiously, proactively, and following through on projects to successful completion, often with deadline pressures.

QUALIFICATIONS

  • Possess an associate or bachelor’s Degree from an accredited university or 5 years of experience in the same or similar line of work.
  • Minimum of two years of experience as an administrative or office assistant.
  • Familiar with Microsoft Office, MS Teams, and Defense Travel System.
  • Able to read, write, and speak English fluently.
  • Work experience in a medical setting is highly desirable but not necessary.
  • Able to execute discretion and deal with confidential information.
  • Able to work across all levels of the organization in a professional manner.
  • JOB DESCRIPTION INCLUDES, BUT IS NOT LIMITED TO :

  • Prepare and maintain an office suspense log - tracking critical suspense dates for all tasks, coordinating due dates, and providing the status of reports and due outs.
  • Maintain spreadsheets, and automated files as required by local policy, DHAR-E Director or Deputies.
  • Maintain current alert rosters and directories for designated offices and agencies.
  • Maintain administrative calendars, scheduling conferences, and meetings (internal and external); send out reminders to specified individuals regarding assigned commitments.
  • Maintain accountability of office spaces, proactively identify and assist in the planning and coordination of a variety of general office support services and serve as hand receipt holder of property allocated to office spaces.
  • Maintain and coordinate schedules for the general officer assigned as the Director, Deputies, and the DHAR-E using various tools to arrange visits, schedules and travel needs.
  • Make travel arrangements through Defense Travel System (DTS) in accordance with appropriate travel regulations, prepare travel orders and vouchers.
  • Coordinate senior leader schedules and protocol support, to include coordinating with partners and stakeholders for facility visits, meetings, external visitors, tours, and conferences; and organize and setup meetings.
  • Distribute invitations for meetings and alert briefers of meeting requirements.
  • Prepare and maintain agendas, presentations, and minutes for the meetings and distribute read ahead documentation to attendees.
  • Ensure all correspondence, briefings, and other materials prepared for the Director and Deputies have been proofread and finalized.
  • Compile data from files, correspondence, telephone and personal contacts for inclusion in reports.
  • Prepare routine and advanced correspondence including letters, memoranda, and reports based on verbal guidance, personal knowledge, briefing notes, or historical correspondence.
  • Provide executive assistance to the DHAR-E Director and Deputies as needed, maintaining close contact with the executive secretary to ensure schedules are coordinated, specific services are arranged, and unique security requirements are addressed.
  • Submit work requests / orders, on behalf of the Director or Deputies, as requested, for office equipment and repairs, as well as for general workspace-related needs.
  • Additional Information

    This position is not eligible for support under NATO Status of Forces Agreement (SOFA) supplemental agreement articles 72 or 73.

    Be advised, this announcement is a pending award and is subject to change without notice. All dates listed in this announcement are tentative and are, dependent upon the results of the award process.