Event planner Jobs in Forchheim

Responsibilities :

• Consult with Senior Leadership Team, teachers, administration and parent teacher organization (PTO) to develop event concepts that align with the school’s objectives
• Create detailed event timelines, budgets, and logistics plans
• Source and coordinate with staff (e.g. kitchen, facilities) to ensure timely and high quality organization
• Source, negotiate with, and coordinate external vendors (caterers, decorators, audiovisual technicians, etc.) to ensure high-quality service within budget constraints
• Liaise with staff, parents, students, alumni, and external partners to promote and facilitate engagement with school events in order to ensure respective support
• Manage event budgets, ensuring cost-effectiveness without compromising on quality
• Prepare post-event reports, analyzing success metrics, feedback, and areas for improvement
• Support Head of Marketing with the promotion of events through various communication channels, including email, Intranet, newsletters and newsblog and social media
• Work with the marketing / communications team to create promotional materials and generate interest in school events
• Oversee event setup, execution, and breakdown, ensuring smooth operations from start to finish
• Collaborate with event staff, volunteers, and student helpers, providing clear instructions and support throughout the event
• Ensure all events comply with health and safety regulations
• Anticipate potential challenges and develop contingency plans to mitigate risksThe successful candidate will meet the following criteria :
• Degree or professional training in Event Management or a related field
• Experience in event planning, ideally in an educational or international setting
• Strong organizational and project management skills
• Excellent communication and interpersonal skills with a multicultural awareness
• Experience working collaboratively with diverse stakeholders
• Flexibility to work evenings and weekends as required by event schedulesWhat we offer :
• Initial 2-year contract with the aim of a tenured contract
• An exciting position in an international, friendly and open working atmosphere
• A modern workplace with excellent resources
• Competitive salary, kilometer allowance, subsidized Jobticket (Deutschlandticket), generous contribution to private pension scheme, 30 days annual leave, 2 personal days, Christmas and New Year’s Eve are days off
• Professional Development opportunities, Corporate Benefits, Jobrad Bike Leasing, EGYM-Wellpass, free coffee & tea, school parking lot