Executive assistant Jobs in Heppenheim

At TE, you will unleash your potential working with people from diverse backgrounds and industries to create a safer, sustainable and more connected world.

Job Overview

The Team assistant will support 3 Sales departments for OEM & HM’s with in total 12 Sales Teams. He / She will be closely working with the 3 Leading Senior Managers to drive & coordinate the administrative landscape. Major roles and responsibilities are the following :

Preparation and update of Sales management reporting

Prepare and edit correspondence, communications, presentations and other documentation

Creation of management presentations and reports for internal and external usage

Task tracking and follow up of small daily business (i.e. action tracker, sprint board, weekly / monthly routines).

Managing and organization of (Europe wide) meetings and events (i.e. Weekly calls)

Appointment schedule by planning and scheduling meetings, conferences, conference calls

Time and travel management as well as vacation planning & team attendance

Follow up HR topics : development plans, trainings, talent card

Document and data management / SharePoint / Teams folder

Representation of ad hoc support

What your background should look like :

• Certified management / office assistant or Bachelor´s degree in business administration / management
• Professional Experience 5+ years in providing administrative support to Sales Leadership Team
• Excellent verbal, written, interpersonal communication and customer service skills required
• Highly organized and detail-oriented
• High level of flexibility to conform to shifting priorities, demands and timelines
• Excellent and advanced knowledge of computer, internet and software applications (MS Office, SAP PR2, Concur) Demonstrated ability to organize and multi-task, includes planning, scheduling and coordinating
• Ability to effectively prioritize and execute tasks in a pressurized environment
• Ability to effectively develop cohesive relationships with Sales Teams and other internal stakeholders
• Fluent language skills in English and German (written and verbally); knowledge of additional languages is an advantage

Competencies

Values : Integrity, Accountability, Inclusion, Innovation, Teamwork