DMS/VBS System Administration Specialist (m/f/d)

Federal Institute for Vaccines and Biomedicines
Federal Institute for Vaccines and Biomedicines

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The Paul Ehrlich Institute is a federal agency under the jurisdiction of the Federal Ministry of Health
The Paul Ehrlich Institute is an agency of the German Federal Ministry of Health

We are seeking a candidate for our Department Z5 “Information Technology” to start as soon as possible:

Specialist (m/f/d) for DMS/VBS System Administration

We, the Paul Ehrlich Institute,

are a federal scientific institution responsible for the testing and approval of vaccines and biomedical drugs, and we conduct research in the field of life sciences. Our network of national and international partners makes us a trusted partner for the public, the scientific community, the medical field, policymakers, and the business sector.

Department Z5 “Information Technology”

ensures, through all its services, that the operation and further development of information technology, as well as the electronic maintenance of drug data at the PEI, are carried out while ensuring the availability, integrity, and confidentiality of all data at the PEI. In doing so, Division Z5 follows the best practices of the IT Infrastructure Library (ITIL).

Your Responsibilities

• Ensuring the continuous operation of the document management and workflow system DMS/VBS (Fabasoft eGOV-Suite and Mindbreeze)
• Administration, monitoring, maintenance, and further development of servers and databases, including updates and troubleshooting
• Analysis, diagnosis, and resolution of system and application issues to troubleshoot problems, as well as performing updates and version upgrades
• Programming, as well as the creation and customization of scripts and databases
• Planning, monitoring, and support of interfaces
• Primary responsibility for developing concepts to implement organization-wide requirements (customizing)
• Independent technical implementation of concepts by creating workflows, submitting requests via the request portal, and setting up workflows and forms
• Support for the internal user help desk and second-level support
• Leading communication with external service providers regarding troubleshooting and customization options
• Creating and maintaining documentation

Our Requirements

• Completed degree from a university of applied sciences or a bachelor’s degree in Computer Science/Business Informatics, or a comparable degree (with a technical component), or comparable relevant vocational training in the IT field (including proven, long-term professional experience in the IT environment)
• Several years of general IT experience, particularly in the administration of server-based business applications and server operating systems (Windows Server, SUSE Linux)
• Knowledge of the entire application lifecycle (from planning to troubleshooting)
• Programming skills, particularly in JavaScript
• Knowledge of creating and working with relational databases and SQL
• Experience with system networking, interfaces, and web services (REST/SOAP) is desirable
• Experience with container services is a plus
• Knowledge of electronic file and document management as well as digital workflow management is advantageous
• Analytical, structured, and solution-oriented approach to work, as well as the ability to take initiative
• Strong ability to work in a team and willingness to learn new subject areas
• Very good written and spoken German and good written and spoken English

What We Offer

is a varied and challenging position centrally located in the Rhine-Main region with good access to public transportation (highway, airport, S-Bahn). As a public-sector employer, we offer the standard benefits for this sector, such as an annual bonus, a company pension, and capital-forming benefits.

The employment contract is limited to three years. Part-time employment is generally possible. The position is classified under E 12 of the TVöD (Collective Bargaining Agreement for the Public Sector), Part I of Appendix 1 of the TVEntgO Bund (Federal Collective Bargaining Agreement on Remuneration). Assignment to specific pay grades is based on relevant personal experience. Applicants with severe disabilities (m/f/d) will be given preferential consideration if equally qualified. The Paul Ehrlich Institute promotes equality among people as well as the work-life balance. To this end, we offer, among other things, very flexible working hours (part-time options, no core working hours), hybrid work arrangements (up to 60% remote), daycare spots, and numerous professional development opportunities. Our workplace health management program and subsidies for the Jobticket round out our benefits package.

Your Application

Please submit your detailed application (cover letter, resume, degree certificates, and employment references) by October 13, 2026, exclusively via our applicant portal, quoting Job ID 1497.

Please direct any questions regarding the application process to Larissa Jasmin Blank (email: karriere@pei.de, phone: +49 6103 77-1133).

Please note that the Federal Ministry of Health may, within the scope of its supervisory powers, review your application documents on a case-by-case basis (Art. 6(1)(c) GDPR in conjunction with § 3(1) GGO and Art. 65 GG) to ensure a fair and appropriate selection of personnel. Your data will be deleted immediately upon completion of the application process.