Team Assistant (m/f/d)
Universitätsklinikum Heidelberg • Heidelberg, Deutschland
Vor 7 Tagen
Stellenbeschreibung
- Independently coordinate procurement activities, including obtaining quotations, processing purchase requests, managing inventories, and organizing the disposal of equipment
- Monitor third-party funding budgets by tracking personnel and material expenses, reviewing commitments and balances, and supporting financial reporting requirements
- Support personnel administration, including contract preparation, extensions, personnel changes, and onboarding processes
- Assist international employees and visiting researchers with visa procedures, recognition processes, and administrative documentation
- Maintain leave and absence records while ensuring efficient administrative workflows across the institute
- Organize meetings, prepare agendas and minutes, and coordinate follow-up actions with internal and external stakeholders
- Facilitate institute operations by coordinating room management, equipment resources, visiting researcher programs, and external service providers
- Completed vocational training in administration, business, office management, or a comparable qualification
- Professional experience in an administrative or organizational role, ideally in a research, healthcare, university, or public-sector environment
- Confident handling of Microsoft Office applications
- Knowledge of SAP R/3 is desirable
- Excellent written and spoken German and English skills
- Strong organizational and multitasking abilities with a structured and detail-oriented working style
- A proactive, service-oriented personality combined with initiative, flexibility, reliability, and a collaborative mindset
- Collectively agreed remuneration TV UK E8, attractive company pension scheme (VBL)
- 30 days vacation
- Sustainable travel: job ticket
- Family-friendly working environment: cooperative arrangements for childcare, subsidy for child vacation care, advice for employees with relatives in need of care
- Wide range of health, prevention and sports offers