IT Coordinator

A well-known Japanese company is looking for an IT Coordinator within their Administration Team to join their international office.

The main role will be liaising between stakeholders (employees, external vendors and Japan HQ) for their IT matters. The ideal candidate will have any knowledge or experience of IT and is happy to support other duties within the team such as Treasury, Accounting and General Affairs.

TYPE : Full-time, initially 1 year contract (There is potential for extension)

WORKING HOURS : Monday to Friday, 9 : 00 18 : 00 (1 hour lunch break)

SALARY : €40-50K depending on experience

START : ASAP

LOCATION : Amsterdam, the Netherlands (3 days a week at the office, depending on the projects)

BENEFITS : pension, transportation fee

PRIMARY JOB FUNCTIONS :

1) Resolving IT support requests from employees by working with IT vendors as appropriate.

2) Answering employee questions regarding computer systems by working with IT vendors as appropriate.

3) Setting up new devices, changing configurations, settings, and permissions to fix computer issues by working with IT vendors as appropriate.

4) Generating sign-ins for new hires during the onboarding process.

5) Installing new software and hardware drivers, and updating existing ones as needed by working with IT vendors as appropriate.

6) Updating employees on the status of their service requests.

7) Logging all service requests and updating tickets as needed.

8) IT related reporting to the company’s shareholders.

9) Managing employees’ account information.

10) Managing MDM, MS365, and other systems by working with IT vendors as appropriate.

11) IT trouble shooting by working with IT vendors as appropriate.

12) Participating in any IT-related project of the company.

SECONDARY JOB FUNCTIONS :

Treasury

1) Management of incoming and outgoing payments followed by internal reporting.

2) Issue of invoices related to lease and sale transactions except for invoices of maintenance reserve.

3) Monitoring of the utilization of engines and issuing invoices of maintenance reserve

4) Communication with customers for payments, reminders, notice and reports.

5) Monitoring of daily balances of cash within the Company’s bank accounts.

6) Payment request of all outgoing payments except for salaries.

7) Monitoring and management of the progress of fund transfers.

Accounting

1) Journalizing works for daily cash flow.

2) Reconciliation of the bookkeeping with the bank balance and activities.

3) Journalizing works for any company operations including but not limited to lease transactions, sale transactions and loan transactions.

4) Replying to request of balance confirmation for lessees’ audits.

5) Supporting the company’s financial audit through analysing cash

General Affairs

1) Taking care of general affairs including order of office supplies, internal entertainment event, and ordinary communication with customers.

IDEAL CANDIDATE :

• 3 years of work experience in a similar administrator role
• Any knowledge or experience involving IT support / IT implementation etc
• Business level of English is required
• Understanding or interest in working at a Japanese company is a must
• Enjoying working in an international setting
• Excellent interpersonal and communication skills

All applicants for the IT Coordinator / Assistant Office Manager must have the right to work in the Netherlands as the Company is not able to offer visa support. or