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Administrative assistant • berlin

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Administrative Assistant (mfd)

Administrative Assistant (mfd)

Pinnipedia Technologies GmbHBerlin, Berlin, Germany
Pinnipedia is a new Berlin startup building a cloud platform that automates and assists the creation of.Were IGP-funded (2025 / 26) and co-develop with FU Berlin and pilot users from industry and sec...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Administrative Assistant - Berlin

Administrative Assistant - Berlin

Smith & AssociatesBerlin
Do you thrive in a dynamic environment and become our administrative rockstar in our Berlin office?.We're seeking a highly motivated and organized individual to join our team as an Administrative A...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Administrative Assistant support for EPSYLON

Administrative Assistant support for EPSYLON

Université du LuxembourgBiesdorf, DE
Faculty of Humanities, Education and Social Sciences.FHSE) at the University of Luxembourg brings together.People from across 20 disciplines are working within the. Along with the disciplinary appro...Mehr anzeigenZuletzt aktualisiert: vor 23 Tagen
Operations - administrative assistant M / F

Operations - administrative assistant M / F

Hays LuxembourgBiesdorf, DE
Our client, a European institution, is looking for an Administrative Assistant who speaks English fluently.This temporary contract starts as soon as possible, in November or at the beginning of Dec...Mehr anzeigenZuletzt aktualisiert: vor 22 Tagen
Réceptionniste – Assistant(e) administrative (H / F)

Réceptionniste – Assistant(e) administrative (H / F)

Sopinor Constructions SA.Biesdorf, DE
Réceptionniste – Assistant(e) administrative (H / F) .Vous prenez en charge la gestion de l’accueil tout en assurant le secrétariat de la réception en liaison avec l’assistante de direction et vous a...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Administrative Assistenz Physician Assistant | Pflegefachkraft

Administrative Assistenz Physician Assistant | Pflegefachkraft

Evangelische LungenklinikBerlin, Berlin, Germany
Mitglied des Ärzt •innen Teams | Bindeglied im Behandlungsprozess für Pflegepersonal, Zuweiser und Angehörige | Mitarbeit und Organisation bei der Aufnahme, Behandlung, Verlegung und Entlassung von ...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Junior Administrative Assistant (m / f / n)

Junior Administrative Assistant (m / f / n)

OfficialBerlin, Berlin, DE
Dynamic Junior Administrative Assistant (m / f / n) – Kickstart Your Career! ✨.Are you a proactive and organized individual eager to launch your professional journey in a supportive environment? Join o...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Senior Administrative Assistant - Audit Team (m / f)

Senior Administrative Assistant - Audit Team (m / f)

BDO LuxembourgBiesdorf, DE
BDO in Luxembourg is looking for a Senior Administrative Assistant!.BDO is present in over 166 countries, and we offer an extensive range of services in the areas of Audit, Tax, Advisory, Accountin...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Legal Administrative Assistant

Legal Administrative Assistant

DLA Piper LuxembourgBiesdorf, DE
The role of the Legal Administrative Assistant will be to provide high value support as an essential part of the services as a Legal Administration function. Developing strong and lasting relationsh...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Administrative Assistant | Registrar and Transfer Agency & Accounting

Administrative Assistant | Registrar and Transfer Agency & Accounting

Phoenix PSFBiesdorf, DE
DM Financial is an independent financial services company headquartered in Ireland with offices in Luxembourg, Singapore, The Netherlands, UK, Cayman Islands, and Bulgaria.We specialise in providin...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Administrative Assistant

Administrative Assistant

Tishman SpeyerBerlin, Berlin, Germany
At Tishman Speyer we are building a better tomorrow.The firms visionary leadership team and on the ground experts are unparalleled in their ability to foster innovation anticipate global and local ...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Remote Administrative Assistant

Remote Administrative Assistant

DevFindersBerlin, EC, ZA
Homeoffice
Ready to work remotely for a UK-based company and take on a role where your organisational skills shine? We’re looking for a Remote Administrative Assistant who enjoys doing admin, coordinating tas...Mehr anzeigenZuletzt aktualisiert: vor 19 Tagen
Administrative Generalist

Administrative Generalist

AlimentivBerlin, Berlin, Germany
Clinical Services - Regulatory Affairs - Regulatory Affairs.Provide administrative support and assistance to the department and / or Director to facilitate efficient operation according to project co...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Administrative Assistant

Administrative Assistant

SECO LuxembourgBiesdorf, DE
Vous souhaitez intégrer une équipe dynamique et contribuer activement au développement des activités commerciales ? SECO Luxembourg recherche un(e) collaborateur(trice) pour renforcer son équipe.As...Mehr anzeigenZuletzt aktualisiert: vor 16 Tagen
Operations Administrative Assistant in Teilzeit (mwd)

Operations Administrative Assistant in Teilzeit (mwd)

Marriott Hotels ResortsBerlin, Berlin, Germany
WE ARE LADIES AND GENTLEMEN SERVING LADIES AND GENTLEMEN.Become part of our Ritz-Carlton family and go the extra mile with us to create great guest experiences and the best team spirit.Coordinating...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
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Human Resources - Administrative Assistant (M / F)

Human Resources - Administrative Assistant (M / F)

SOFITEX TALENT RECRUITMENTBiesdorf, DE
Fort d'une expérience de plus de 30 ans dans les Ressources Humaines, Sofitex est un réseau international de Travail Temporaire et de Placement en CDI. Sofitex fonde sa dynamique et son succès s...Mehr anzeigenZuletzt aktualisiert: vor 8 Stunden
Secretary and Administrative Assistant - DE + EN

Secretary and Administrative Assistant - DE + EN

RandstadBiesdorf, DE
Secretary and Administrative Assistant - Corporate & Legal Focus.For one of our clients, a key player in their sector based in the heart of the Luxembourg-Gare district, we are currently seeking a ...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Administrative Assistant (m / f / d)

Administrative Assistant (m / f / d)

GAIA Technologies GmbHBerlin, Germany
Pinnipedia is a new Berlin startup building a cloud platform that automates and assists the creation of.We're IGP-funded (2025 / 26) and co-develop with FU Berlin and pilot users from industry and se...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Legal administrative assistant (H / F / X)

Legal administrative assistant (H / F / X)

Manpower Luxembourg S.A.Biesdorf, DE
For one of his clients based in Kirchberg, Manpower Luxembourg is recruiting a.Provide comprehensive administrative support to lawyers in managing their daily operational tasks.Oversee the tracking...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
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Administrative Assistant (mfd)

Administrative Assistant (mfd)

Pinnipedia Technologies GmbHBerlin, Berlin, Germany
Vor 30+ Tagen
Stellenbeschreibung

Pinnipedia is a new Berlin startup building a cloud platform that automates and assists the creation of audit-ready IT-security concepts (e.g. BSI-Grundschutz C5). Were IGP-funded (2025 / 26) and co-develop with FU Berlin and pilot users from industry and security consulting.

Were hiring a part-time Administrative Assistant (20 h / week) to keep our project on schedule audit-ready and well documented. Youll be the organiser behind our MVP development : meetings minutes evidence timesheets and submission hygieneso engineers and the Product Owner can move fast.

Tasks

Project operations (60%)

  • Orchestrate calendars & ceremonies; prepare agendas take minutes track actions / decisions (Jira / Confluence / Notion).
  • Maintain tidy documentation and audit evidence (test protocols logs approvals screenshots) with clear versioning.
  • Own timesheet hygiene and milestone checklists; help prepare claims (Mittelabruf).

Company operations (2030%)

  • Vendor & subscription admin; collect invoices / receipts for the tax advisor; simple purchasing.
  • On / Offboarding checklists NDA tracking; travel & event logistics.
  • Keep shared drives clean searchable and permissioned.

    • External communication (1020%)

  • Draft short updates (LinkedIn / one-pagers / newsletters); coordinate posts and assets.
  • Support partner comms (FU Berlin pilots) webinar logistics slide decks & FAQs.
  • Maintain a small media / press kit; route inbound requests.

    • Tools we use : M365 Excel Teams Powerpoint AI-enhanced productivity Project Management Tools

    Requirements

    Must-have

  • 2 years in project coordination / operations.
  • German C1 and good English; strong writing & formatting.
  • Calm proactive organiser who enjoys structure; spreadsheet-comfortable (filters pivots simple formulas).
  • Habit of clear versioning and evidence hygiene (screenshots approvals links).

    • Nice-to-have

  • Public-grant know-how (IGP / ZIM / EU)
  • Experience with social posting.
  • Business administration background.
  • Accounting / Budgeting Know-how.

    • Benefits

    Hybrid part-time (20 h / week) with flexible scheduling; office days in Berlin when needed.

    Competitive pro-rated salary (up to 55000 FTE gross 27.5k p.a. at 20 h / week).

    Small focused team; direct collaboration with the Product Owner engineers and academic / industry partners.

    Modern tooling; real ownership over documentation and submission hygiene.

    Impact : help SMEs meet rising security requirements with less friction.

    Ready to bring order to a fast ambitious project Apply here on JOIN with your CV (PDF) and a short note (max 200 words ) describing how you would set up timesheet & evidence hygiene from week 1 .

    Our process : 20-min intro 60-min practical case (docs / minutes / checklist) 30-min team chat references. We review applications within 5 business days .

    Key Skills

    Generator,Accomodation,Football,Advertising,Architectural Design

    Employment Type : Full Time

    Experience : years

    Vacancy : 1

    Yearly Salary Salary : 50000 - 55000