Assistant coordinator Jobs in Berlin

Your Responsibilities

Senior Finance Coordinator & PMO Manager
(Finance Office Manager)

About the role
We are looking for a highly organised, proactive and commercially minded Senior Finance Coordinator & PMO Manager to support and coordinate a broad Finance function of more than 50 colleagues across Accounting, Tax, FP&A, Treasury, Credit Control and related areas.
This is not a pure administrative role. You will act as the operational backbone of the Finance organisation: ensuring that priorities are clear, deadlines are tracked, meetings result in action, cross-functional projects move forward and the CFO office runs effectively.
You will work closely with the CFO and senior Finance leaders, combining project management, stakeholder coordination, governance support and hands-on operational follow-up.

Key responsibilities

Finance leadership coordination

• Support the CFO and Finance leadership team in organising priorities, meetings, decision-making and follow-up.
• Prepare leadership meetings, agendas, briefing materials and action trackers.
• Ensure decisions, open points, deadlines and ownership are clearly documented and followed through.
• Coordinate communication across Accounting, Tax, FP&A, Treasury, Credit Control and other Finance teams.
• Act as a central point of contact for internal stakeholders on Finance-related coordination topics.

Project and transformation management

• CoordinateFinanceprojects,includingprocessimprovements,systemsimplementations,reportingenhancements, organisationalchangesandtransformationinitiatives.
• Maintain project plans, timelines, dependencies, risks, decision logs and status reporting.
• Challenge delays or unclear ownership constructively and escalate where appropriate.
• Support project teams in structuring workstreams, preparing workshops and ensuring delivery against agreed milestones.
• Help turn broad strategic initiatives into clear workplans and practical next steps.

Governance, planning and reporting support

• Coordinate key Finance calendar activities, including budgeting, forecasting, monthly reporting, audit preparation and year-end processes.
• Support the preparation and coordination of management presentations, board materials and internal reporting packs.
• Maintain a clear overview of recurring deadlines, governance requirements and deliverables across the Finance function.
• Support documentation of Finance processes, policies, responsibilities and decision rights.
• Assist with the preparation of presentations, summaries and high-quality communication for senior stakeholders.

Operational effectiveness

• Identify recurring inefficiencies, unclear interfaces or bottlenecks across the Finance organisation.
• Propose and implement practical improvements to ways of working, communication flows, meeting structures and reporting routines.
• Establish simple, reliable tools for tracking priorities, projects and commitments.
• Help create a structured, collaborative and accountable Finance culture.
• Support onboarding, team events and internal communications where relevant to the Finance organisation.

Your profile

• Several years of experience in a Finance PMO, Finance Business Management, Chief of Staff, consulting, audit, controlling or comparable coordination role.
• Strong understanding of Finance functions and core processes, ideally including accounting, forecasting, budgeting, audit or reporting cycles.
• Proven experience managing complex cross-functional projects with multiple stakeholders and competing priorities.
• Excellent organisational skills, with a strong ability to create structure in fast-moving or ambiguous environments.
• Confident working with senior leaders and able to communicate clearly, diplomatically and assertively.
• Highly reliable, discreet and comfortable handling sensitive information.
• Strong PowerPoint, Excel and Microsoft 365 skills; experience with project-management or collaboration tools is an advantage.
• Fluent English required; German is highly desirable.

What success looks like

Within the first 6–12 months, you will have:

• Created a transparent Finance leadership and project calendar.
• Established clear action tracking and follow-up routines across the Finance leadership team.
• Improved visibility over key Finance projects, risks, dependencies and deadlines.
• Reduced unnecessary coordination burden on Finance leaders and the CFO.
• Helped improve collaboration and execution across the wider Finance organisation.
• Become a trusted point of contact for turning plans and decisions into delivered outcomes.

Personal qualities

You are structured without being rigid, diplomatic without avoiding difficult conversations, and hands-on without losing the bigger picture. You enjoy bringing order to complexity, working with different personalities and ensuring that important work does not get lost between teams.

About us

BSBI is part of GUS Germany GmbH (GGG), a dynamic network of higher education institutions with more than 18,000 students at locations in Germany, Europe and beyond.
We prepare students for impactful global careers, providing accessible and quality education to cultivate future industry leaders. With a focus on enterprise, leadership, and success, our programmes empower students with an entrepreneurial mindset to lead and succeed, fostering an inclusive, innovative, and supportive learning environment. Our mission is to shape the future by nurturing exceptional talent and driving positive change in the competitive international business world.
Explore https://www.berlinsbi.com/ for more information about us!

Why us?

BSBI’s mission is to educate students to effectively shape the future and become excellent leaders of tomorrow in an ever-changing business world. It also aims to teach students to understand how businesses function and how economic success is generated. BSBI offers industry-relevant programs that focus on the development of practical entrepreneurial skills necessary for professional success. Located in the heart of Berlin, we are an international business school that offers academic excellence. We are a member of Global University Systems (GUS) and provide unlimited career opportunities for its students and staff.