Personal Assistant to Directors

About us

At Admetrics, we are dedicated to leading a transformation in e-commerce marketing through science and technology. Our SaaS products provide evidence-based solutions that empower marketing teams to scale operations with efficiency and profitability.

Leveraging our deep industry expertise, we offer tools that enable rapid, data-driven decision making.

As a focused and highly specialized team, we utilize state of the art and in house developed technologies to convert complex data sets into clear, actionable insights, giving our clients a competitive edge to outlearn and outperform their competitors.

Position Overview

We are in search of a dynamic Personal Assistant to support our directors in Frankfurt, Germany. This role is essential for ensuring seamless administrative operations and boosting organizational effectiveness.

You will embody the welcoming spirit that defines our workplace, setting a positive tone that influences both our internal atmosphere and our external interactions.

Your commitment and warmth are crucial in nurturing our culture of collaboration and open communication.

Responsibilities

• Provide administrative and organizational support to our CEO and CTO
• Coordinate and schedule appointments, manage correspondence with both internal and external stakeholders.
• Prepare, organize, and follow up on meetings, ensuring meticulous record-keeping.
• Independently plan and coordinate appointments, travel, meetings, and events, actively contributing to the conceptualization.
• Handle the preparation and execution of department initiatives, workshops, and presentations, and participate in the planning and implementation of internal projects.
• Create and maintain materials for executive management, investor relations, and presentations for public appearances.
• Prepare bookkeeping documents including expense reports and entertainment receipts.
• Manage and process vacation requests.
• Prepare onboarding materials and facilitate the integration of new employees.

Requirements

• Confident demeanor with internal and external stakeholders, combined with excellent communication skills in English and German at all levels.
• Previous experience as a personal assistant with a fondness for interface work.
• Strong organizational skills & ability to work independently.
• Proficiency with Office applications.
• Solid commercial and business management knowledge, including proposal preparation, project calculation.
• Highly professional work ethic, especially in handling confidential information.

Nice to have

• Background in financial accounting
• Proficiency with DATEV tools

Why Admetrics?

Discover why our workplace is a rewarding environment for personal and professional development :

• Flat Hierarchy : We value open communication and quick decision-making, allowing every team member to contribute meaningfully and drive innovation.
• Dedicated Team : Collaborate with knowledgeable professionals committed to mutual growth and shared success. Our culture supports continuous development for everyone.
• Agile Mindset : Our adaptability enables us to seek out and implement effective solutions to complex problems, enhancing the value we deliver to our clients.
• Remote-First : Our flexible, hybrid work model accommodates diverse lifestyles and promotes collaboration across different geographies, supporting a healthy work-life balance.
• Team Retreats : We regularly gather our team for retreats that focus on connection, brainstorming, and unwinding together, emphasizing a well-rounded and unified company culture.
• Focused Work Environment : Our workplace is designed to minimize distractions, supporting concentrated and productive work sessions.
• Ownership and Autonomy : Employees are encouraged to lead projects within their areas of expertise, offering significant responsibility and the opportunity to make impactful contributions.

Your next opportunity awaits

Join a team where your contributions matter, and your professional growth is guaranteed.