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Personal Assistant

Houlihan LokeyFrankfurt, Germany

Vor 30+ Tagen

Stellenbeschreibung

Business Unit : Corporate Finance

Industry : TECH - Technology

Houlihan Lokey (NYSE : HLI) is a global investment bank with expertise in mergers and acquisitions, capital markets, financial restructuring, and financial and valuation advisory. The firm serves corporations, institutions, andernments worldwide with offices in the United States, Europe, the Middle East, and the Asia-Pacific region. Independent advice and intellectual rigor are hallmarks of the firm'smitment to client success across its advisory services. Houlihan Lokey is the No. 1 investment bank for all global M&A transactions, the No. 1 M&A advisor for the past seven consecutive years in the , the No. 1 global restructuring advisor for the past eight consecutive years, and the No. 1 global M&A fairness opinion advisor over the past 20 years, all based on number of transactions and according to data provided by Refinitiv.

Houlihan Lokey GmbH does not provide bank or securities brokerage services and is not subject to FINMA supervision.

Role Objective

As a Personal Assistant (PA), you will provide essential secretarial and administrative support to our financial team. Operating with minimal supervision, you'll coordinate senior executives' needs and handle various administrative tasks. Equipped with apany handset, you'll be available outside regular hours if required.

Your responsibilities include managing diaries, travel arrangements, expenses, and general administrative tasks. You will collaborate closely with other PAs and our Office Manager (OM) to ensure smooth office operations and assist with projects as needed.

Your Responsibilites :

Secretarial Support : Manage diaries, phone calls, client interactions, document preparation, conference calls, invoices, and event / meeting organization.

Travel & Expenses : Arrange travel, handle expense reports, and collate billing expenses.

CRM Data Management : Update and maintain SalesForce CRM, ensure data accuracy, support data hygiene, manage deal execution administration such as NDAs and conflict checks, and handle document tasks.

Administrative / Project Work : Organize filing systems, track team absences, support new hires, plan events, assist with initiatives, share best practices, and perform ad hoc tasks.

Absence Cover : General support to other Assistants if needed, cover for PAs and reception, and assist the Office Management if required.

Health and Safety : Act as Fire Officer / First Aider (training will be provided), report issues within office space to Office Management.

Your Profile :

Fluency in both English and German .

Degree level education or of graduate calibre.

Excellent organisational, oral and writtenmunication skills; detail-oriented, and able to prioritise workload.

A positive, flexible, responsive service-oriented attitude, able to meet deadlines in a timely manner.

Resilient and able to deal with high pressure environment, and demanding individuals.

Flexibility, resourcefulness and good anticipation are important qualities, as is the ability to act decisively and on own initiative.

Confident with an outgoing personality and practical approach to problem solving.

Ability to effectively interact with all levels of staff and maintain confidentiality.

Self-starter with a strong sense of ownership and a personalmitment to continuous improvement of policies and procedures.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other characteristic protected by law.

Job ID R1562