Event Assistant (m/w/d)

The European Society of Pathology (ESP) is a non-profit organisation that aims to advance Pathology in Europe and to facilitate communication between European Pathologists.

Being the leading force in European pathology, ESP strongly promotes high quality diagnostic pathology diagnosis for all patients, up to date education across Europe and support cutting-edge research to understand disease and translate science into clinical practice.

Job Details

• Position title : Event Assistant
• Supervision : To report to Event Manager and ESP Director-General
• Remuneration : Highly competitive, depending on experience
• Hours per week : 40
• Contract : Permanent
• Location : ESP Berlin Office / ESP Brussels Headquarters

Job Purpose

The Event Assistant will assist with the planning and managing of all kinds of event-associated projects (European Congress of Pathology, European School of Pathology EScoP , ESP Academy, Masterclass, Advisory Forum, etc.

on behalf of the Society and will ensure they are completed on time, within budget and meet the needs specified. To assist in all internal and external projects of the ESP and its Foundation.

Important Information

Please send a CV and cover letter in English to [email protected] explaining why you want to work for ESP, how you would improve our events and activities efforts and how you would help us grow.

Due to the volume of applications expected, only shortlisted candidates will be contacted for interviews.

Please be aware : Only candidates with the right to work in Germany and Belgium will be considered.

Deadline for applications : 4th October 2024 .

ESP is committed to promoting equality and diversity.

Responsibilities

• Responsible for organizing all aspects of the annual European Congress of Pathology from an operational and logistical standpoint
• Responsible for organizing all aspects of small-size events from an operational and logistical standpoint
• Assistance with technical exhibition aspects, liaising with exhibitors and venues
• Correspondence with participants of the annual congress and other ESP events
• Initiate and coordinate promotion and communication of the events
• Invoicing for ESP activities

Qualifications, Skills and Experience

• Bachelor's degree, training in project and event management with a minimum of 2 years of experience directly related to the duties and responsibilities specified
• Proven work experience in MICE industry or association
• Structured, organised, precise and reliable
• Experience of using web content management systems
• Excellent command of English and at least one European language
• Strong working knowledge of Microsoft 365 environment; working knowledge of AutoCAD is advantageous
• Ability to work with peak activity time and stress resistant
• Willingness to travel

What We Offer :

• A vibrant and dynamic work environment where dedication and individuality are highly valued
• Open communication and transparency within a motivated team that works together with enthusiasm and commitment
• Opportunities for independent work with streamlined decision-making processes
• A modern office in the heart of Berlin with excellent public transport connections / ESP headquarters in a central location in Brussels in the centre of the government district
• Hybrid work arrangements might be an option

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