Office Administrator
Analog Devices • Hamburg, Germany
Vor 30+ Tagen
Stellenbeschreibung
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Office Administrator (f/m/d)
Location: Hamburg
Department: Administration / Office Management
Contract: FT / could be limited to two years
About the Position
As an Office Administrator (m/f/d), you will take on a central role in day‑to‑day operations. You ensure smooth processes in office management, support organizational and administrative workflows, and act as the first point of contact for both internal and external stakeholders.
Your Responsibilities
Reception & Front Office
- Professional management of the reception area as well as welcoming guests, service providers, and applicants
- Badge management for internal and external personnel.
- Switchboard duties: receiving, forwarding, and handling incoming calls.
- Managing external visitor access as well as organizing meetings and conference rooms.
General Administration & Office Management
- Incoming and outgoing mail, plus internal distribution of documents (Accounting, HR, Management).
- Ordering and managing office supplies and consumables.
- Maintaining filing systems, contract folders, and digital document archives.
- Supporting general administrative tasks and process documentation.
Support in Pre‑Procurement / Purchase Preparation
- Recording and preparing all data required for purchase orders.
- Creating purchase requisitions (PRs) in internal systems.
- Supporting the purchasing department through preliminary checks (signatures, cost centers, budget approvals).
Support in Invoice & Document Flow
- Forwarding invoices to accounting and tracking pending items.
- Checking supplier confirmations, shipping documents, and basic documentation.
General Support
- Assisting with the organization of internal events, trainings, and meetings.
- Maintaining contact lists and organizational overviews.
Your Profile
- Completed commercial training, e.g., office clerk, office management assistant, or an equivalent qualification.
- Initial professional experience in office management, reception, or administrative support.
- Confident use of MS Office; experience with ERP systems is an advantage.
- Strong organizational skills, a structured working style, and a high level of service orientation.
- Fluent German and good English skills in word and writing.
Job Req Type: ExperiencedRequired Travel: Yes, 10% of the timeShift Type: 1st Shift/Days