Office Administrator

Sideletter Law prepares more and more agreements for businesses that buy from or sell to German companies, and that work needs someone on German hours. We are hiring an Office Administrator in Germany, full-time and remote from anywhere in the country. The firm is in New York, six hours behind, so calls with the attorneys fall in your afternoon.

1. Scope of the role
You keep the firm's administration in order: matter files, signing schedules, invoices and the calendar. The role gives no legal advice; that stays with the attorneys.

2. Day-to-day work

• Open and close matter files and keep the document system tidy
• Track signing dates, deadlines and who still has to sign
• Prepare invoices and follow up unpaid ones with the bookkeeper
• Order supplies, renew software licences and keep vendor records
• Book meetings across New York and German working hours

3. What the role requires

• Completed vocational training in office management (Kaufmann or Kauffrau für Büromanagement) or a comparable qualification
• Experience in an office, front desk or administrative role, including internships
• Microsoft Word, Excel and Outlook
• Experience keeping records in a shared drive or document system

4. Desirable

• Work at a law firm, a notary or a tax office
• DATEV, Lexware or another invoicing tool
• A document management system such as iManage or NetDocuments

5. Benefits and leave

• Permanent full-time contract, working from home anywhere in Germany
• 30 working days of annual leave, plus public holidays
• An employer contribution to a company pension scheme
• Paid training, including contract and legal-English courses
• Laptop, headset and a monthly home office allowance
• Core hours agreed with the New York team, flexible around them

6. The firm
Sideletter Law, in New York, advises businesses on the agreements they sign and the company approvals behind them: customer and supplier contracts, confidentiality agreements, amendments and side letters. Scope and fees for each matter are agreed in writing before work begins.
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