Personalreferent/ Human Resources Business Partner(m/w/d)

Responsibilities

Employee Relations

• Point of contact for all employees & managers of dedicated area of responsibility.
• Support of the HR manager in all HR-relevant matters, including the preparation of promotions, job / working hours changes, maternity leave requests etc.

including related discussions with line managers and employees.

• Solve (inter)-personal work-related issues between employees incl. discussions related to warnings and terminations, also complex cases.
• Ensure, equal treatment and consistency apply.
• Employee exit, including reference letters.

Apprenticeship / Dual Study Programme / Working Students

• Recruitment of candidates
• Programme coordination with Chamber of Commerce / university and internal departments
• Point of conduct during programme
• Point of conduct for working students during their engagement with us, including coordination Bachelor- / Master degree programme engagements with related department.

Personal Development

• Coordination and point of contact for Topcon-internal development programmes.
• Coordination of the creation / update of training plans with / by the cost centre owners, administration of obtained training certificates in Workday as a back-up for the HR-Representative

Recruiting & Employer Branding

• Creation and placement of job advertisements via Workday and job boards not included in WD-process, including applicant management in coordination with Talent Acquisition team.
• Carrying out job interviews and issuing employment contracts (from Support IC to Manager roles)
• Participation at job fairs
• Maintaining contact with universities for working students and recruitment agencies for temp staff workers

HR-Roadmap

Support of the HR-Manager in coordination and implementation of performance review, goal setting, salary review / merit and bonus payment process, annual leave management.

HR-Documents & Statistics

• Creation, updating and publication of HR documents in TELE-document management system for auditing purposes, including job description, organization charts, HR-forms in TDP-SharePoint and TELE-Docu Manager, including Audit preparations.
• Preparation of HR data / statistics as required, preparation of HR-PPT for work meetings.

Education and experience

• Qualifications in Human Resources, psychology, law, business or equivalent experience.
• Training in employment legislation, compensation, organizational planning, organization development, employee relations, safety, training, and / or preventive labour relations, preferred.
• Minimum 5 years’ experience in HR business, preferably in an international, matrixed environment.
• Fluent English and German (Written and spoken) is necessary
• Deep knowledge in German local law and legislation and general knowledge of the other countries labour legislation
• Evidence of the practice of maintaining a high level of confidentiality.
• High level computer literacy (Socials / Internet / MS Office Suite / SaaS).
• Analytical mind-set with a keen eye for detail and the ability to problem solve.
• Be able to travel within the region.

Knowledge, Skills and Attributes

• Broad knowledge and experience in Human Resources, including recruitment, employment legislation, compensation, employee relations, safety, training, and employee development.
• Ability to manage multiple and sometimes competing priorities
• Ability to work independently, be self-motivated and proactive.
• Have a desire to collaborate to achieve results (both with the global HR team and local Operations).
• Contribute to a team environment through developing positive working relationships that are based on trust and integrity.
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