Team Lead Office Management

Team Lead Office Management (f / m / d)

Full Time Mannheim, Deutschland Experienced Professional July 28, 2023 Hybrid Remote We are looking for

Team Lead Office Management (f / m / d)

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knoell is one of the leading global service providers in offering regulatory registration, clinical development and product development support to clients.

Our team of scientific and regulatory experts and extensive network of partners ensures that all the different regulatory requirements are right from the project outset to support our client’s global business.

People are at the heart of our family-owned business and our values guide the way to our success. Team spirit and mutual support are very important to us.

Our culture is characterised by strong international co-operation, can-do attitude, focus on quality and a growth mindset.

Our strength is to be where it matters - think globally, act locally!

YOUR TASKS

The knoell Office Management is part of the Corporate Departments and organizes administrative tasks to support the operative business and our highest operational management level.

The Office Management works closely with the worldwide leadership team.

As Team Lead with hands-on, you will lead and organize our Office Management Team with their related tasks and foster further development and optimization of administrative processes in your field of competence.

In addition, as a team leader, you are the team assistant for our operational Heads of Division & Department and support them in various areas.

As team lead you motivate employees, provide targeted support, and thereby shape the team into a high-performance team for the following tasks (among others) :

• Team assistance tasks, like supporting Head ofs in
• preparation of meetings, including scheduling and minutes, sending reminders
• tracking and follow-up of to-dos
• preparation of regularly scheduled reports
• Managing external or internal communication, e-mail correspondence; managing inbox and outbox of regular e-mail
• Contact person for clients and suppliers
• Supporting travel bookings
• Purchase and management of office supplies as well as management and support of global external 3rd party subcontracting
• Supporting various internal corporate departments e.g. Hospitality Management with events & Catering

YOUR PROFILE

• Bachelor’s degree in office administration or a related field is beneficial
• Approx. 5 years of experience in office management
• Professional understanding of commercial topics
• Initial leadership experience or strongly aspire to develop yourself into a people leadership role
• Confident handling of MS-Office
• Fluent in English and German, any additional language would be an asset
• Proactive, motivated and committed team player with business orientated thinking
• An established network (with clients, authorities) would be an asset

BENEFITS

• Work in a dynamic family-owned business environment with an international team in which new ideas, creative approaches, and collaboration are valued.
• You will have the opportunity to work with market leaders in our industry.
• Development is core, and at knoell we offer various opportunities to support your personal, leadership and technical development, including English language courses to help you effectively communicate in our business language.
• knoell offers a flexible working policy and is a remote-first company, where you you have the flexibility to work from home, at our headquarters in Mannheim or at one of our local offices based in your location.
• Part-time work options are generally supported on request subject to meeting business requirements.
• It is important to us that you have both a career and personal life we celebrate the work-life balance of our colleagues.
• At knoell we have a global employee referral program as part of the recruitment process where you can actively participate and get rewarded for referring talent to knoell.

We look forward to receiving your application!

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