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Administrative coordinator • berlin

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Administrative Assistant (mfd)

Administrative Assistant (mfd)

Pinnipedia Technologies GmbHBerlin, Berlin, Germany
Pinnipedia is a new Berlin startup building a cloud platform that automates and assists the creation of.Were IGP-funded (2025 / 26) and co-develop with FU Berlin and pilot users from industry and sec...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Partnerships Coordinator

Partnerships Coordinator

Care Forward GmbHBerlin, Berlin, Germany
Care Forward ist eine Bildungseinrichtung, die das deutsche Gesundheitssystem stärkt und Chancen für Mitarbeiter im Gesundheitswesen schaffen will. Wir haben uns zum Ziel gesetzt, inländische und au...Mehr anzeigenZuletzt aktualisiert: vor 10 Tagen
Empfangsmitarbeiter (m / w / d) als Front Office Coordinator

Empfangsmitarbeiter (m / w / d) als Front Office Coordinator

Design Offices GmbHBerlin, Berlin, Deutschland
Quick Apply
Empfangsmitarbeiter (m / w / d) als Front Office Coordinator.Empfangsmitarbeiter (m / w / d) als Front Office Coordinator. Bei Design Offices bist du der Macher, der Dinge anders denkt und Aufgaben mit Leid...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Payroll Coordinator

Payroll Coordinator

GetYourGuideBerlin, Berlin, Germany
Change the way the world travels.Be part of the GetYourGuide journey and connect people with unforgettable travel experiences worldwide. Since 2009 millions of travelers have booked unique activitie...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
  • Gesponsert
Training Coordinator

Training Coordinator

NIITBerlin, DE
NIIT is a leading Skills and Talent Development Corporation that is building a manpower pool for global industry requirements. The company, which was set up in 1981 to help the nascent IT industry o...Mehr anzeigenZuletzt aktualisiert: vor 14 Tagen
Logistics Coordinator

Logistics Coordinator

Prysmian GroupBerlin, Berlin, Germany
ÜBERGEORDNETE AUFGABEN DER STELLE.WICHTIGE PFLICHTEN UND VERANTWORTLICHKEITEN.Entwicklung eines Logistikplans für multimodale Transporte Zwischenlagerung und den letzten Transportabschnitt.Enge Zus...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
  • Gesponsert
Workplace Coordinator

Workplace Coordinator

Saunders Workplace AssociatesBerlin, Germany, Germany
Prior experience in a standalone workplace experience coordinator role? Keen to join a fast-growing tech organisation and be responsible for an entire workplace? Have a passion for workplace experi...Mehr anzeigenZuletzt aktualisiert: vor 17 Tagen
FP&A Coordinator

FP&A Coordinator

GismaBerlin, Berlin, Germany
We are looking for a new colleague to join our Finance Team in Berlin on a full-time / 40 hour a week basis, starting as soon as possible. This role offers the chance to play a key part in strategic d...Mehr anzeigenZuletzt aktualisiert: vor 1 Tag
Logistics Coordinator

Logistics Coordinator

Aeroteile UGBerlin, Germany
Aeroteile ist ein Distributor von Flugzeugersatzteilen für die kommerzielle Luftfahrt und die Geschäftsluftfahrt.Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Process Coordinator

Process Coordinator

DeLavalBerlin, Berlin, Germany
Mitarbeiter und ist weltweit in über 100 Märkten vertreten.DeLaval ist ein Teil der Tetra Laval Gruppe.Unser Warehouse Team mit Sitz in Gallin (Metropolregion Hamburg) sucht Deine Unterstützung zum...Mehr anzeigenZuletzt aktualisiert: vor 26 Tagen
Part-time Administrative Coordinator

Part-time Administrative Coordinator

Fortuna's Table CateringBerlin, Germany
Quick Apply
We are looking for a“multitasker” who loves to get things done! Our Berlin based catering / take-away company that has been in operation for over 15 years and we are looking to expand this year with ...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
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Legal Administrative Assistant

Legal Administrative Assistant

DLA Piper LuxembourgBiesdorf, DE
The role of the Legal Administrative Assistant will be to provide high value support as an essential part of the services as a Legal Administration function. Developing strong and lasting relationsh...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
  • Gesponsert
Event Coordinator

Event Coordinator

GenerisBerlin, Germany, Germany
Generis organizes and delivers industry-leading B2B conferences, allowing business leaders to discuss, learn, and network. We provide a platform uniquely designed for executives and professionals to...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Administrative Assistant

Administrative Assistant

Tishman SpeyerBerlin, Berlin, Germany
At Tishman Speyer we are building a better tomorrow.The firms visionary leadership team and on the ground experts are unparalleled in their ability to foster innovation anticipate global and local ...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
Administrative Assistant

Administrative Assistant

SECO LuxembourgBiesdorf, DE
Vous souhaitez intégrer une équipe dynamique et contribuer activement au développement des activités commerciales ? SECO Luxembourg recherche un(e) collaborateur(trice) pour renforcer son équipe.As...Mehr anzeigenZuletzt aktualisiert: vor 20 Tagen
Administrative Services Managers

Administrative Services Managers

MercorBerlin, Berlin, Germany
Homeoffice
Quick Apply
Administrative Services Managers.AI lab in advancing research and infrastructure for next-generation machine learning systems. This engagement focuses on diagnosing and solving real issues in your d...Mehr anzeigenZuletzt aktualisiert: vor 26 Tagen
Logistics Administrative Handlers - Export

Logistics Administrative Handlers - Export

McBrideBiesdorf, DE
Conformément aux règles McBride, à la réglementation luxembourgeoise et aux règles QHSE, vous assurez le pilotage des activités de stockage et d’expédition des produits finis, ainsi que le support ...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen
  • Gesponsert
Communications Coordinator

Communications Coordinator

lux-AirportBiesdorf, DE
Airport - Société de l’Aéroport de Luxembourg SA.Your next professional destination.Do you know Luxembourg airport as a passenger? . Would you like to join our team?.Airport is the company that oper...Mehr anzeigenZuletzt aktualisiert: vor 21 Tagen
Project Coordinator

Project Coordinator

LingodaBerlin, Berlin, Germany
Project Coordinator - Exam Planning Team (alle Geschlechter).Über Lingoda Vor 12 Jahren gegründet, stellt sich Lingoda einer der drängendsten globalen Herausforderungen unserer Zeit : dem Bedarf wac...Mehr anzeigenZuletzt aktualisiert: vor 19 Tagen
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Administrative Assistant (mfd)

Administrative Assistant (mfd)

Pinnipedia Technologies GmbHBerlin, Berlin, Germany
Vor 30+ Tagen
Stellenbeschreibung

Pinnipedia is a new Berlin startup building a cloud platform that automates and assists the creation of audit-ready IT-security concepts (e.g. BSI-Grundschutz C5). Were IGP-funded (2025 / 26) and co-develop with FU Berlin and pilot users from industry and security consulting.

Were hiring a part-time Administrative Assistant (20 h / week) to keep our project on schedule audit-ready and well documented. Youll be the organiser behind our MVP development : meetings minutes evidence timesheets and submission hygieneso engineers and the Product Owner can move fast.

Tasks

Project operations (60%)

  • Orchestrate calendars & ceremonies; prepare agendas take minutes track actions / decisions (Jira / Confluence / Notion).
  • Maintain tidy documentation and audit evidence (test protocols logs approvals screenshots) with clear versioning.
  • Own timesheet hygiene and milestone checklists; help prepare claims (Mittelabruf).

Company operations (2030%)

  • Vendor & subscription admin; collect invoices / receipts for the tax advisor; simple purchasing.
  • On / Offboarding checklists NDA tracking; travel & event logistics.
  • Keep shared drives clean searchable and permissioned.

    • External communication (1020%)

  • Draft short updates (LinkedIn / one-pagers / newsletters); coordinate posts and assets.
  • Support partner comms (FU Berlin pilots) webinar logistics slide decks & FAQs.
  • Maintain a small media / press kit; route inbound requests.

    • Tools we use : M365 Excel Teams Powerpoint AI-enhanced productivity Project Management Tools

    Requirements

    Must-have

  • 2 years in project coordination / operations.
  • German C1 and good English; strong writing & formatting.
  • Calm proactive organiser who enjoys structure; spreadsheet-comfortable (filters pivots simple formulas).
  • Habit of clear versioning and evidence hygiene (screenshots approvals links).

    • Nice-to-have

  • Public-grant know-how (IGP / ZIM / EU)
  • Experience with social posting.
  • Business administration background.
  • Accounting / Budgeting Know-how.

    • Benefits

    Hybrid part-time (20 h / week) with flexible scheduling; office days in Berlin when needed.

    Competitive pro-rated salary (up to 55000 FTE gross 27.5k p.a. at 20 h / week).

    Small focused team; direct collaboration with the Product Owner engineers and academic / industry partners.

    Modern tooling; real ownership over documentation and submission hygiene.

    Impact : help SMEs meet rising security requirements with less friction.

    Ready to bring order to a fast ambitious project Apply here on JOIN with your CV (PDF) and a short note (max 200 words ) describing how you would set up timesheet & evidence hygiene from week 1 .

    Our process : 20-min intro 60-min practical case (docs / minutes / checklist) 30-min team chat references. We review applications within 5 business days .

    Key Skills

    Generator,Accomodation,Football,Advertising,Architectural Design

    Employment Type : Full Time

    Experience : years

    Vacancy : 1

    Yearly Salary Salary : 50000 - 55000