Personal Assistant (f/m/d) Hybrides Arbeiten

NGMN Alliance

We make better connections.

The Next Generation Mobile Networks Alliance e.V. (NGMN; www.ngmn.org) was founded in 2006 by leading international Mobile Network Operators.

Today, it brings together around 80 companies from across the mobile communications industry worldwide, promoting collaboration in a pre-competitive environment.

Do you love organizing and assisting? Are you highly motivated, a great team player, and eager to work internationally? If you are based in Germany, ideally in or near Düsseldorf, and speak excellent English, we want to hear from you!

We are looking for a highly motivated colleague to assist our CEO and occasionally our team. Ideally you are also experienced with the occasional use of ERP / SAP systems.

This role is a part-time role (30 h / week). There is flexibility to adjust this role to less or more than 30 h / week.

Assist our CEO and occasionally our team with logistics

Including : coordination of meeting appointments, calendar management, travel bookings, travel logistics, manage incoming and outgoing invoices, manage our digital office filing on MS Teams, manage office supplies and equipment

Work efficiently with our membership

Coordination of meeting appointments, support with invites etc.

Preferred, but not mandatory additional tasks :

• Budget management support
• Manage accounts receivable and payable. Specific accountant skills are not required.
• Expense Management : Handling expense reports, reconciling accounts, and tracking budgetary items.
• Invoice Processing : Assisting with the processing of invoices, purchase orders, and financial documentation.
• Excellent language skills in English and German are mandatory
• Excellent organisational- and time management skills with enthusiasm and great attention to detail
• Proficient in Microsoft Office
• Flexibility and adaptability with a strong hands-on mentality
• Highly customer- and service orientated
• Excellent communication abilities to convey information clearly and effectively across various channels
• Integrity, handling sensitive information with care
• Capable of managing multiple tasks simultaneously in a fast-paced environment
• Great team player with high level of initiative and motivation
• Willingness to travel occasionally, including international travel
• Knowledge of finance processes, use of ERP and DATEV system is desired but not mandatory
• Experience in working for a German-based organisation desired but not mandatory
• Exciting and diverse working environment
• Open and trustworthy international company culture
• Dedicated small team with flat hierarchy
• Reports directly to the CEO
• Flexible working hours possible
• Being part of a global network of leading mobile operators, telco & IT industry players as well as universities & research institutes
• Attractive salary and fringe benefits

Our office is located in Düsseldorf / Germany, hybrid working is possible .

JVRS1 DE