Assistant to the Scientific Executive Director (f_m_x)

Reference Number

9566

Your responsibilities :

• Organisation, coordination and implementation of administrative work processes and procedures as an integral member of the Assistance Team supporting the Scientific Executive Director of the GFZ
• Office management, planning and organisation of internal and external business meetings, events, telephone and video conferences
• Active support work with the preparation of GFZ committee meetings and other governance activities with national and international participants
• Handling of all spoken and written communication and correspondence with internal staff members and external partners and contact persons in both German (C1) and English (B2)
• Preparation and follow-up of board meetings and events (including the preparation of meeting minutes)
• Planning and organisation of national and international business trips for the Scientific Executive Director

Your qualifications :

• Qualification as foreign language secretary (f m x) or similar, i.e. commercial or administrative training with proven written and oral secretarial and office work (proof of English language skills B2 level required)
• Professional experience in executive assistance or comparable desired
• Proficient handling of MS Office applications (Word, Excel, PowerPoint, Outlook, SAP) and Adobe tools
• Highly motivated and confident manner, strong organisational and communication skills as well as willingness to work in a team
• Independent, service-oriented and result-oriented work approach, high flexibility, ability to work effectively under pressure, self-starter and quick learner
• Pronounced integrity and discretion in dealing with information and contact persons at all levels

What we offer :

• Ambitious and varied tasks in a dynamic and international research environment
• State-of-the-art equipment
• Public service benefits
• Extensive training opportunities
• Flexible working hours and conditions
• Support with finding a good work-life balance offered by benefit@work
• Institute day-care centre on site
• Working at the Albert Einstein science park on the Telegrafenberg in Potsdam
• Work place within walking distance of Potsdam main train station, or just a short ride on the shuttle bus

Start date : As soon as possible

Fixed-term : 2 years with the option of a permanent contract

Salary : The position is classed as salary group 8 according to TVöD Bund (Tarifgebiet Ost) . The salary group is determined on the basis of the Collective Wage Agreement and the respective personal qualifications.

Working hours : Full-time (currently 39 h / week); The position is generally suitable for part-time work.

Place of work : Potsdam

Have we piqued your interest?

If so, we look forward to receiving your application by 22nd July 2024 . Please use our online application form only.