Administrative Assistant Jobs in Germany

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Infotree Poland Sp. z o.o. is part of Infotree Global Solutions. Agency number : 15970.

Job Overview :

We are looking for a full-time Administrative Assistant to support a team of dynamic investment bankers. This role is an excellent opportunity to work within a global markets division that is both high-pressure and client-focused. The ideal candidate will be energetic, proactive, and highly organized, with a strong work ethic ready to adapt in an exceptionally fast-paced environment.

Key Responsibilities :

• Manage complex calendars for senior bankers, ensuring efficient scheduling of meetings and appointments.
• Coordinate travel arrangements including booking, creating detailed itineraries, and preparing trip agendas.
• Liaise with both internal and external stakeholders to organize client meetings, ensuring all aspects are seamlessly planned.
• Handle the processing of expenses and invoices promptly.
• Organize internal and client meetings and events, managing logistics such as venue booking, catering, and guest registration.
• Adhere to compliance regulations and secure necessary approvals.
• General administrative duties including photocopying, printing, tracking attendance, answering phones, and message relaying.
• Coordinate office-wide administrative processes efficiently.
• Act as a pivotal member of the team, maintaining a high level of awareness of current priorities and support needs.
• Facilitate knowledge sharing within the team and ensure important information is disseminated appropriately.
• Provide backup support to other assistants as needed.

Required Skills and Experience :

Education :

How to Apply :

Interested candidates are encouraged to apply by submitting their resume. Please highlight your relevant experience and skills that align with the responsibilities and qualifications outlined for this position.