Administrative Assistant Jobs in Germany

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Administrative Assistant • Germany

Zuletzt aktualisiert: vor 3 Tagen

Gesponsert

Legal Administrative Assistant

DLA Piper LuxembourgKoperich, DE

Administrative Assistant

Food+ by CompassMunich, Germany

We’re Food+ by Compass! Although the past year has been quite a rollercoaster for everyone, our amazing talented teams have continued to work tirelessly crafting incredible food experiences to help...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen

Gesponsert

Administrative Assistant (m / w / d)

Amazon Europe CoreHelmstedt, Deutschland

Unser Amazon Operations Team wächst!.Wenn Du Teil eines Unternehmens werden möchtest, wo du etwas Bedeutendes bewegen kannst, Spaß hast, Erfolge feierst und ein Lächeln auf die Gesichter unserer Ku...Mehr anzeigenZuletzt aktualisiert: vor 8 Tagen

Administrative Assistant - Berlin

Smith & AssociatesBerlin

Vollzeit

Do you thrive in a dynamic environment and become our administrative rockstar in our Berlin office?.We're seeking a highly motivated and organized individual to join our team as an Administrative A...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen

Administrative Assistant (FTC)

American Bureau of ShippingHamburg, Germany

Vollzeit

Administrative assistant duties and responsibilities include providing administrative support to ensure the efficient operation of the office. Primary point of contact with clients to ensure a seaml...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen

Gesponsert

Operations - Administrative Assistant (H / F / X)

Manpower Luxembourg S.A.Mettlach, DE

Administrative Assistant to support our client PIFA division.If you have a strong sense of responsibility, excellent organizational skills, and a passion for administration, this position is for yo...Mehr anzeigenZuletzt aktualisiert: vor 4 Tagen

Working Student - Administrative Assistant - Cologne, Germany

ArangoDBCologne, DE

Quick Apply

Administrative Assistant About ArangoDB Founded in Germany and now headquartered in San Francisco, ArangoDB is the most highly scalable, open-source, Graph Database with AI / ML capabilities availabl...Mehr anzeigenZuletzt aktualisiert: vor 29 Tagen

Gesponsert

Administrative assistant M / F

RandstadBollendorf, DE

We are looking for a Business analyst for our client.Handle the administrative coordination of the activity of the division,. Organization of meetings and appointments.Prepare briefing papers for me...Mehr anzeigenZuletzt aktualisiert: vor 18 Tagen

Administrative Assistant 1

New York StateNassau

Duties Description SUNY Old Westbury has openings for Administrative Assistant 1 OR Administrative Assistant Trainee positions in multiple offices across campus. More information on the specific dep...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen

Gesponsert

Administrative Assistant 50%

Université du LuxembourgErnzen, DE

Faculty of Law, Economics and Finance.FDEF) at the University of Luxembourg offers a unique academic and research environment. Rooted in Luxembourg but with a European and international outlook,.Eur...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen

Gesponsert

Administrative Assistant

Voli AgencyBerlin, Berlin, Germany

10,00 €–15,00 € stündlich

You must be extremely motivated and conscientious to join our team as a Remote Administrative Assistant.In this role youll be responsible for providing administrative support to our staff and clien...Mehr anzeigenZuletzt aktualisiert: vor 29 Tagen

Administrative Assistant

CplFrankfurt am Main

Unbefristet

Our client is a Global Leader in fund services, asset services and corporate governance that is looking to hire Admin Assistant to join their growing team in Frankfurt. Handling of day-to-day basic ...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen

Gesponsert

Administrative assistant EN M / F

Hays LuxembourgSarrburg, DE

Our client, a European institution, is looking for an Administrative assistant who speaks english fluently.Assisting with preparation, finalisation and distribution of documents, including letters,...Mehr anzeigenZuletzt aktualisiert: vor 4 Tagen

Executive Administrative Assistant

French ConsultingSembach, Germany

Title : Executive Administrative Assistant.Job-Type : Full Time (40 hours / week).The Defense Health Agency Region-Europe (DHAR-E), located in Sembach, Germany, comprises 29 medical facilities providin...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen

Gesponsert

Administrative Assistant (m / w / d)

Willis Towers Watson GmbHKöln

Insurance Consulting & Technology (ICT).Weitere Eckpfeiler unseres Angebots sind unsere marktführenden Software-Lösungen für Financial Modelling, Pricing und Reserving sowie die Unterstützung bei M...Mehr anzeigenZuletzt aktualisiert: vor 3 Tagen

Administrative Assistant

International SOSDE

The Administrative Assistant is responsible for assisting with day-to-day / administrative duties for the hospital.Track and assist with in-processing and out-processing personnel.File and retrieve d...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen

OPS Administrative Assistant

Tallahassee Community CollegeMain

Teilzeit

OPS positions require at least a High School Diploma or GED with appropriate experience.Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen

Gesponsert

Bilingual Administrative Assistant- AI Trainer

DataAnnotationStuttgart, Baden-Württemberg, DE

24,97 € stündlich

DataAnnotation is committed to creating quality AI.Join our team to help train AI chatbots while gaining the flexibility of remote work and choosing your own schedule. Vergewissern Sie sich, dass Si...Mehr anzeigenZuletzt aktualisiert: vor 10 Tagen

ACS Administrative Assistant

Ladgov CorporationHohenfels, Bavaria, DE

Quick Apply

Job title : ACS Administrative Assistant.Location : ACS Hohenfels, Germany.Schedule : 7 : 30am-16 : 00pm, Monday through Friday. Qualifications : Minimum 1 year of experience assisting military service mem...Mehr anzeigenZuletzt aktualisiert: vor über 30 Tagen

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Legal Administrative Assistant

DLA Piper LuxembourgKoperich, DE

Vor 5 Tagen

Stellenbeschreibung

The role of the Legal Administrative Assistant will be to provide high value support as an essential part of the services as a Legal Administration function. Developing strong and lasting relationships with key stakeholders, supporting team members, and developing technical expertise are integral to the success of this role. In an ever changing fast-paced environment, taking pride in achieving objectives that support DLA Piper in its provision of market leading legal services.

Main duties and responsibilities

You will work collaboratively with partners, fee earners or senior business services leaders to deliver an exceptional legal administration service.

Core responsibilities include :

Stakeholder engagement

developing strong relationships with stakeholders within your team and across the firm;
proactively promote the benefits of team working with fee earners and senior business service leaders;
sharing any feedback received from stakeholders with reportings lines in a timely manner to help resolve issues in order to maintain excellent service delivery;
sharing knowledge and best practice with team members to help create consistent levels of support;
acting as a role model and mentor to less experienced members of the team by sharing knowledge and best practice;
actively participating in and contributing to team meetings.

Compliance support

providing support directly to partners and fee earners with new client and matter set up and management activity (opening and closing procedures);

engaging with partners, fee earners and / or clients to capture mandatory information for client onboarding and compliance reviews;

liaising with the billing team to ensure client master data is timely and accurately updated to streamline downstream billing processes.

Team workflow

proactively monitoring workflow from the team inbox and completing tasks in priority order;

managing fee earner / senior business services leaders' expectations in terms of deadlines and outcome of tasks assigned;

taking responsibility to ensure work is undertaken in the most appropriate way to maximise efficiency.

Providing general legal administrative support by

providing support to partners and fee earners taking a proactive approach to tasks and anticipating potential problems;

ensuring accurate and timely use of relevant platforms to facilitate matter opening, matter maintenance, closure and archiving;

managing and / or assisting with accounts payable (invoices), expenses and disbursements;

recording time for partners and fee earners when required (including non-billable productive time) on a daily basis;

demonstrating excellent file management of correspondence, documents, emails and research;

coordinating internal and external client meetings effectively, ensuring rooms and conference facilities are booked, liaising with attendees and ensuring that any required catering and technical equipment is in place;

assisting fee earners / senior business services leaders with the organisation of meetings including preparation of agendas and collating meeting papers in a timely manner;

drafting, creating and editing documentation, in line with the DLA Piper Style Guide templates and precedents, working appropriately with Document Production teams as and when required;

arranging travel bookings including visas, flights, hotels, taxis, accommodation and rental cars, etc;

working collaboratively with the wider team to support both partners and the Marketing and Business Development team with client-related activities within the practice group, including supporting small-scale events, pitch generation via Qorus, Credentials, CVs, legal directory submissions and InterAction related activity;

understanding client financial reporting processes and providing support when required;

collaborating with billing and finance teams to support processes as and when required and working with associated platforms / applications;

understanding what is expected from you in order to work effectively remotely in line with the firm's Worksmart Flex policy, meeting our expectations that you will work efficiently and productively wherever you choose to work and being present and available during core hours for in person learning, supervision, feedback, team meetings, general business support etc;

assisting on ad-hoc projects as and when required;

undertaking any other duties as required to fulfil the role.

About you

Previous experience in an administrative role within a professional services environment;

Proficient in utilising technology platforms and systems, such as MS Office suite;

Strong organisation and prioritisation skills;

Good stakeholder management and communication skills;

Ability to demonstrate problem solving skills;

Good verbal and written communication skills;

Adaptable, and willing to flex to meet business needs;

Able to remain calm under pressure.

Proficient in English.

About us

DLA Piper is a global law firm with lawyers and business service professionals located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific. Our global reach ensures that we can help businesses with their legal needs anywhere in the world. We strive to be the leading global business law firm by delivering quality, service excellence and value to our clients and offering practical and innovative legal solutions to help them succeed. Our clients range from multinational, Global 1000, and Fortune 500 enterprises to emerging companies developing industry-leading technologies, as well as government and public sector bodies.

Our values

In everything we do connected with our People, our Clients and our Communities, we live by these values :

Be Supportive – we are compassionate and inclusive, valuing diversity and acting thoughtfully

Be Collaborative - we are proactive, passionate team players investing in our relationships

Be Bold - we are fearless and inquisitive, challenging ourselves to think big and find creative new solutions

Be Exceptional - we are strategic and driven, exceeding standards and expectations

Diversity and inclusion

At DLA Piper, diversity and inclusion underpins how we live our values and everything we do. We believe that everyone has a voice, and that everyone’s voice counts. We know that the rich diversity across our firm makes us stronger, more innovative and creative, which helps us to better serve our clients and communities. We are committed to providing an inclusive working environment and culture across our global firm, where everyone can bring their authentic self to work.

Diversity of perspective, thought, background and culture combine to make us the leading global law firm; that’s why we actively seek to build balanced teams. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

Hybrid working

We recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That's why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.

Pre-engagement screening

In the event that we make an offer to you, and where local legislation permits and where relevant, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and work-related references.