Administrative Assistant (FTC)

Administrative assistant duties and responsibilities include providing administrative support to ensure the efficient operation of the office.

Primary point of contact with clients to ensure a seamless problem resolution. Supports managers and employees through a variety of tasks related to organization and communication.

Administrative assistants are responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.

Please note that this is a Fixed Term Contract for years ( months).

What You Will Do :

• Utilizes various systems for tasks such as accounts receivable tracking, billing, and record keeping.
• Responds to emails and other digital queries from clients.
• Coordinate client’s requests and proper planning of jobs assignments to the Surveyor Team
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Ensures proper billing processes are followed, and accurate records are kept of department activities.
• Performs clerical duties such as word processing, mail distribution, filing, record keeping, and faxing.
• May assist in the planning of events and seminars.

What You Will Need :

Education and Experience

• Bachelors degree or equivalent
• years of previous related experience

Knowledge, Skills, and Abilities

• Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy.
• Strong MS Office experience, such as word processing, spreadsheet creation and Outlook email / calendar management.
• Proficient clerical skills such as file maintenance, record keeping, and office equipment use.
• Good interpersonal, professional, and communications skills for use in person, in writing, and in telephone conversations.

Ability to write with confidence and persuasively and ability to diffuse tense situations

• Accuracy and attention to details.
• Ability to work well independently and in collaboration with others.
• Ability to work well under pressure and navigate multiple deadlines
• Proactive approach to problem-solving and process improvement
• Ability to become familiar with the ABS Health, Safety, Quality, and Environmental Management System.
• Be able to communicate professionally in English
• Be able to communicate professionally in German - preferred.

Reporting Relationships :

Reports directly to a department Manager, Supervisor or above.