Office Manager

You will be involved in day-to-day administration tasks, including handling telephone calls and contact requests, as well as transferring requests to the right people within the company.

It will be your responsibility to manage the premises on a day-to-day basis, looking after the preparation of...

Description

• You will be involved in day-to-day administration tasks, including handling telephone calls and contact requests, as well as transferring requests to the right people within the company.
• It will be your responsibility to manage the premises on a day-to-day basis, looking after the preparation of fruit baskets, coffee machines, first-aid kits, reception screens and archiving assistance.
• You'll be responsible for managing deliveries, mail, stock, supplier orders and the administrative team's budget.
• You will work with the MarCom teams to manage internal events, the visitor register, external reception and catering orders.
• You will also be responsible for managing travel, hotel and car-sharing reservations.
• You will provide support to the human resources team for the integration and departure of employees, as well as for the management of building interventions and schedules.
• You will also be responsible for the administrative management of vehicle insurance, leasing and travel.
• You will monitor and manage building improvements and maintenance in conjunction with the Fonds Belval.
• You will take charge of projects to improve internal processes of varying length and size to support the various internal functions.
• As backup to the CEO's assistant, you will be required to perform certain tasks.
• You will be the main point of contact, communicating proactively and regularly with the Director in charge of Administration.
• You will play the role of "Designated Worker".

Profile

• Holder of a Bac+2 / Bac+3 diploma in secretarial or administrative work or equivalent.
• With at least 10 years' professional experience in reception or administration, you have acquired the skills required for this position.
• Experience in project management, particularly involving IT, would be an asset to your application.
• You have an excellent command of the Office suite and are recognized for your organization, flexibility and autonomy.
• Your excellent interpersonal skills and your ability to exercise discretion are essential assets for this position.
• Proactive, you know how to identify problems and propose innovative solutions.
• Your ability to work as part of a team is an additional asset for this position.
• Fluency in Luxembourgish, French and English is essential, with German considered an asset.
• Holding a designated worker certificate would also be an asset to your application.

Offer

Our client is offering a temporary contract until the end of the year.