Office administrator Jobs in München

Project Description :

Join our Team in Munich Garching as an Office Administrator - Play a key role in maintaining a professional workspace and outstanding customer service!

Responsibilities :

• Welcome and accommodate visitors, clients, and staff, ensuring a professional front-desk presence
• Serve as liaison between internal departments (IT, Procurement, HR, Finance, Security, etc.) to coordinate office-related needs
• Manage inquiries, respond to questions, and handle complaints with professionalism
• Act as the primary contact for office suppliers and service providers (e.g., mail and courier services, office supplies, utilities, cleaning, etc.)
• Coordinate meeting room bookings and staff appointments
• Oversee all incoming and outgoing mail and courier services, ensuring proper tracking and distribution
• Maintain the overall office appearance and functionality, including utilities and workspace readiness
• Prepare workstations for new hires and coordinate onboarding workspace arrangements
• Monitor office space usage and coordinate reconfigurations in collaboration with the Real Estate & Facilities Manager
• Conduct regular inventory checks and ensure proper asset tracking
• Assist in local facility management tasks in partnership with the RE&F Manager
• Order and maintain stock of office supplies and consumables
• Maintain internal RE&F systems and assist with invoice processing
• Perform various ad hoc administrative tasks as directed by the line manager

Mandatory Skills Description :

Nice-to-Have Skills Description :

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