Executive Assistant & Office Manager - German fluent (Mid-Senior)

We are Körber an international technology group

With about 12,000 employees, more than 100 locations worldwide and a common goal :

We turn entrepreneurial thinking into customer success and shape the technological change.

In the Business Areas Digital, Pharma, Supply Chain and Technologies, we offer products, solutions and services that inspire.

We act fast to customer needs, execute ideas seamlessly, and with our innovations, we create added value for our customers.

In doing so, we are increasingly building on ecosystems that solve the challenges of today and tomorrow.

We are data scientists, engineers, IT specialists, designers, product experts, and venture builders. We are a team, united by the shared ambition to exploit the value of data, leverage the advantage of corporate power and a startup's proficiency with new technologies to develop industry-leading software solutions and build innovative digital tech ventures that transform global manufacturing.

Become part of our amazing journey!

Executive Assistant and Office Manager (m / f / d)

Permanent employee, Full-time · Berlin

YOUR ROLE IN OUR TEAM

• You assist the executive team by ensuring smooth administrative support and proactively managing complex and changing schedules, deadlines, and communications.
• You plan and organize travel, meetings, and calls, anticipating support and coordination needs and independently handle various errands and projects, as well as managing travel expenses
• You help with agenda, protocol and research and prepare presentation materials and handouts
• You build excellent cross-functional and -organizational relationships to run the executive office efficiently
• You organize global team events and team meetings, set up townhalls and other remote & in-person gatherings, and arrange executive team meetings
• You work closely with the AI Campus Community Manager on various initiatives, welcome our guests in coordination with the AI Campus reception, manage the access app, and assist with booking rooms
• You handle the daily mail and couriers, e.g., for anniversaries and special occasions, while also managing office supply and other orders in coordination with our purchasing

YOUR PROFILE

• You are a self-starter with hands-on mentality who worked already 3 or more years in senior executive support, ideally in a growth environment
• You demonstrated a high level of discretion, integrity and appropriate assertiveness in coordinating and cooperating with all levels of an organization
• You love working across locations and organizations, enjoy taking care of the team and radiate that joy in everything you do
• You have a positive mindset and with your can-do attitude always find creative solutions
• You are a quick thinker with a curious mind and the desire to continuously learn and grow
• You pay great attention to detail and bring strong planning and forward-thinking capabilities
• You can adapt quickly to changing situations and handle stress gracefully
• You possess excellent communications skills in German and English and are familiar with office, communications and sharing tool

Even if you don't meet all the requirements and want to take on the challenge, submit your application anyway.