Executive Assistant to CHRO (w/m/d)

Executive Assistant to CHRO (w / m / d)

Standort : Mannheim

Bilfinger ist ein international tätiger Industriedienstleister. Ziel der Konzerntätigkeit ist es, die Effizienz und Nachhaltigkeit von Kunden aus der Prozessindustrie zu steigern und sich hierfür als Partner Nummer 1 im Markt zu etablieren.

Dabei deckt das umfassende Leistungsportfolio von Bilfinger die gesamte Wertschöpfungskette von Consulting, Engineering, Fertigung, Montage und Instandhaltung über die Erweiterung und Generalrevision von Anlagen bis hin zu digitalen Anwendungen ab.

Das Unternehmen erbringt seine Leistungen in zwei Geschäftsbereichen : Engineering & Maintenance und Technologies. Bilfinger ist überwiegend in Europa, in Nordamerika und im Mittleren Osten aktiv.

Die Kunden aus der Prozessindustrie kommen aus den Bereichen Energie, Chemie & Petrochemie, Pharma & Biopharma sowie Öl & Gas.

Mit seinen knapp 30.000 Mitarbeitenden hält der Konzern höchste Sicherheits- und Qualitätsstandards ein und erwirtschaftete im Geschäftsjahr 2023 einen Umsatz von 4,5 Milliarden €.

Um seine Ziele zu erreichen, hat Bilfinger zwei strategische Stoßrichtungen identifiziert : die Neupositionierung als führendes Unternehmen in der Steigerung von Effizienz und Nachhaltigkeit und die operative Exzellenz, welche die Leistungsfähigkeit der Organisation verbessern wird.

Responsibilities :

Strategic Support : Provide high-level strategic support to the CHRO, assisting with the development of HR initiatives, organizational strategy, and overall business objectives.

Project Management : Lead or support key HR projects, ensuring they are delivered on time, within scope, and within budget.

Coordinate with cross-functional teams to drive HR-related initiatives

Executive Communication : Draft presentations, reports, and internal communications for the CHRO. Ensure clear, concise, and timely communication across the HR department and with other senior executives.

Back Office Management : Oversee back-office functions, including scheduling, organizing meetings, and ensuring the smooth operation of administrative tasks related to the CHRO’s office.

Assist with day-to-day administrative duties, including managing emails, handling correspondence, filing, and document management for the CHRO

Travel and Expense Management : Coordinate and manage travel arrangements for the CHRO and senior HR team. Process travel expense reports, ensuring compliance with

Stakeholder Coordination : Act as a liaison between the CHRO, HR leadership team, and other senior executives. Facilitate the flow of information and ensure alignment on key priorities.

Meeting Management : Prepare materials for leadership meetings, attend key meetings, and ensure follow-up actions are tracked and completed.

Provide insights and recommendations based on meeting outcomes.

Special Projects : Manage and coordinate special projects or initiatives as directed by the CHRO, which may include change management, talent management, organizational development, or HR technology implementations

Qualifications :

Bachelor’s degree in Human Resources, Business Administration, or related field

Previous experience in HR, management consulting, or a similar strategic role, with experience supporting senior executives

Strong project management skills and the ability to manage multiple priorities in a fast-paced environment

Analytical mindset with experience in HR data analysis and reporting

High level of discretion and confidentiality

Proficiency in HR tools (e.g., Successfactors) and MS Office (Word, Excel, PowerPoint)

Good knowledge of German and English, both written and spoken

Skills :

• Strategic thinking and problem-solving
• Strong organizational and time management skills
• High emotional intelligence and interpersonal skills
• Proactive and self-motivated
• Ability to navigate complex situations and influence stakeholders
• Detail-oriented with strong administrative and back-office management skills

What we offer :

An open and motivated team

Plenty of room for your own ideas and creative solutions.

Challenging projects in an international environment with a wide range of development opportunities.

Personal development opportunities in various areas as well as professional development

Flexible working hours and the option of mobile working

Structured onboarding for a pleasant and professional start

Competitive remuneration and additional benefits :

Holiday pay and Christmas bonus

30 days' holiday per calendar year

Company pension scheme as part of a direct insurance policy

Corporate benefits : discounts with well-known manufacturers and brands

Free parking spaces, job ticket / Germany ticket, good canteen, discounted membership of RSG Group gyms / Wellpass

Modern and ergonomic workstations

Für Rückfragen stehen wir Ihnen gerne über [email protected] zur Verfügung.

Management & Administration Bilfinger SE Unbefristet Angestellte(r) Master-Abschluss Human Resources

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