Executive Assistant

Requirements

• Business fluent internal and external communication and organizational skills
• Ability to work under pressure and a high degree of flexibility with regard to working hours and tasks
• Understanding of key business figures
• Experience in dealing with preparatory accounting (travel expenses, checking invoices, preliminary account assignment, etc.)
• Hands-on mentality and methodological competence
• Independent, structured and responsible way of working
• Service-orientated and confident appearance with good manners, loyalty and trustworthiness
• Completed studies in business or communication science
• Sound knowledge of German and a good command of English (written and spoken)
• Confident handling of common MS Office applications, especially MS Excel

Tasks & Responsibilities

• Supporting the management in all administrative, operational and strategic tasks
• Planning and coordination of appointments and (virtual) meetings including agenda and, if necessary, taking minutes
• Preparation and follow-up of meetings and follow-up of resolutions
• Operational tasks such as correspondence, project controlling, travel management and travel expense accounting
• Creation and preparation of reports and presentations in German and English
• Regular research and preparation of analyses / reports / presentations
• Obtaining offers and preparing decision papers (e.g. rental agreements, consultancy agreements, service contracts, etc. ...)
• Internal and external correspondence for the management (by telephone and in writing) and management of service providers
• Participation in strategic projects

Core Benefits

1) Hybrid setting from Karlsruhe OR Munich

2) Health initiatives and pension plans.

3) Up to 2 weeks of work from the EU abroad annually.

4) Corporate benefits program with various discounts.

5) Free company parking.

6) Personal development opportunities

7) Regular company events

8) Start-up Vibe

Hiring Process

1) Video interview with HR, possibly also directly with the specialist department : Get to know the company personally and present the company to pick up applicants

2) Second interview (costs are covered) : In-house with familiarisation day (also for remote positions) (3-6 hours depending on the position) : You get to know the team and the office.

3) Offer / Decision