Executive Assistant to the CEO (f/m/d)

Job description

We are currently seeking an Executive Assistant to the CEO (f / m / d) based in Berlin, Germany.

Work location is Berlin. Remote work is not possible for this position.

Key Responsibilities :

• Manage the day-to-day work and agenda of the CEO.
• Manage business correspondence, including collaboration with external parties and staff.
• Lead the coordination and preparation of talking points and presentations for the CEO.
• Represent the CEO's office at external and internal meetings as requested.
• Plan and participate in internal and external meetings with the CEO and ensure action items are implemented.
• Review final contracts, proposals and budgets and make approval recommendations to the CEO where necessary, in collaboration with the COO, Team Leads, and Office Directors as appropriate.
• Assist in reviewing and contributing to content products and deliverables.
• Travel planning and management including the planning of associated meetings and events.
• Lead the preparation of high-level written correspondence, organizational communications, and CEO office reports.
• Ensure the CEO is informed of key priorities.
• Lead and initiate new work processes and procedures, i.e. providing guidance and expertise related to the smooth and efficient functioning of the CEO's office and suggestions to other functional areas.
• Interface between the CEO and staff
• Ensure smooth workflow between the CEO's office and teams and offices across the organization. If necessary, support in completing work.
• Ensure a smooth workflow between the CEO and senior management and assist in the completion of work where necessary.
• Communication interface for the CEO's office and staff..
• Support the work of the Climate Analytics Board.
• Support the Executive team and Management team processes.
• Manage the student assistant in the CEO's office.
• Participate in or implement key project initiatives as required.
• UNFCCC Contact Point

Your profile

• University degree
• Demonstrated experience in a similar role supporting senior managers, ideally in an NGO, scientific organization or in the political sector
• Strong communication skills and professionalism in dealing with decision-makers, team members and partners as well as the ability to formulate complex issues precisely and in a way that is tailored to the target group
• Excellent time management and a structured way of working as well as the necessary confidence to complete several tasks in parallel
• Service mentality as well as assertiveness and persuasiveness with an independent, committed and cooperative working style
• Fluent spoken and written English, German is an advantage
• Willingness to travel is important

Our offer

• Significant C-level exposure
• A job with a purpose. You will work in an international team of highly engaged people and contribute to our work in the field of climate change mitigation
• A positive and inspiring working atmosphere in an international team. Our Berlin office is located near Moritzplatz in the heart of Kreuzberg
• Germany-wide public transport ticket fully paid for by Climate Analytics
• Company pension plan
• Hybrid office policy and flexible start time

Conditions

• Application deadline : open until filled
• Starting date : As soon as possible
• Location : Berlin, Germany
• Requirements : EU citizen or existing work permit
• Terms : The contract is initially limited to two years. After this, an extension is possible
• 40 hours per week

We are a diverse and inclusive team and welcome your application regardless of your gender, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect that makes you unique.

Please apply with your CV and cover letter and indicate your earliest starting date and your salary expectations. Please apply exclusively using the application form.

Applications by email or by post can unfortunately not be processed.

About us

We are a global climate science and policy instit ute established in 2008 to bring cutting-edge analysis to bear on the most pressing issue of our time climate change.

Our vibrant, international team is composed of 130 staff - half are based at our headquarters in Berlin, Germany, and the remainder work out of our five regional offices in Africa, Australia & Pacific, the Caribbean, South Asia and North America.

Click here to find out more.